Job Title

Temporary Library ClerkJob ID: P0204Duration: 6-month or return of incumbentLocation: Burnaby, BCTo be considered for this role, applications MUST be submitted online.Join one of BCs Largest UnionsBe part of the labour movement with great employee benefits and a healthy work/life balance!BCGEU thanks all applicants for their interest; only those selected for an interview will be contacted. This position is only open to those legally entitled to work in Canada and are residents of he Province of BC.THE ORGANIZATIONAbout Us: The BCGEU is one of the largest and most diverse unions in British Columbia with over 90,000 members in 550 bargaining units in the public and private sector. We trace our beginnings back to the early 1900s when provincial government employees formed an association to address their working conditions. Since then, our union has organized thousands of workers outside the government service. Were continuing to grow.The BCGEU believes that every worker is entitled to union representation and free collective bargaining without discrimination. Collective bargaining rights are human rights.We strive to eliminate barriers to members involvement and inclusion in union activity. All people are entitled to enjoy human rights, political freedom, quality public services, democratic government, and a sustainable environment, in a just society. The BCGEU commits to social justice, equality, workplace safety, decent wages and working conditions. We will pursue social, economic, and political justice as those are the goals upon which the labour movement was founded.The BCGEU Advocacy department gives legal advocates the opportunity to fight for workers rights and consider interesting legal issues, while also maintaining a strong work-life balance. This balance includes generous leave entitlements, flexible work from home arrangements, and no billable hours. Once eligible, the successful candidate will have access to exceptional benefits and enrollment in a defined benefits pension plan.TEMPORARY LIBRARY CLERK (L5) - ADVOCACY DEPARTMENTPosition SummaryReporting to the Director and Associate Director in Advocacy, the Librarian plays a vital role in supporting the union by maintaining and enhancing the internal library collection, legal resource systems, and digital subscriptions. This position supports staff, members, and students by facilitating access to legal and research materials, assisting with privacy-related file work, and coordinating research services. The Librarian ensures the accuracy and accessibility of resources, assists with records and information governance, and provides input on information management practices.CANDIDATE PROFILEThe successful candidate will have the following:Key Responsibilities:Library and Research ServicesMaintain and update the unions library collection, including digital and physical materials.Assist in locating specialized legal and historical materials.Conduct legal and legislative searches, including collective agreement history and arbitration decisions.Facilitate orientation sessions for new staff on library resources and tools.Receive, categorize, and archive settlement agreements, arbitration awards, LRB decisions, court rulings, and other formal decisions.Manage concluded grievance files related to arbitration decisions.Maintain and improve library procedures and documentation.Contribute to Advocacy Department reporting, including preparing content for Section Reports to the Provincial Executive.Digital Subscriptions and Tools AdministrationManage subscriptions and access to research platforms such as: Westlaw, Lexis+, CLEBC, BC Online, BC Registries, LabourLawOnline, BCToday, and online newspaper accounts.Liaise with external vendors and subscription providers.Track expenditures related to publications and subscriptions and provide regular updates and recommendations to the Director of Advocacy.Oversee use of tools and software including:Microsoft Office Suite (Excel, Word, Outlook), SharePoint, Adobe Acrobat, Confluence, and Jira Service Desk.Privacy and Records ManagementSupport the unions Privacy Officer by: Opening files, requesting responsive records, tracking, and processing personal information requests.Redacting and severing records under the guidance of the Privacy Officer.Communicating with members and staff regarding privacy requests.Password protecting and securely providing finalized documents.Facilitating the secure destruction of privacy files.Collaborate with Records Management to coordinate the timely and appropriate destruction of grievance records.Education & Experience:Library and Information Technology Diploma or equivalent experience.Minimum 24 years of experience in an administrative or library setting, ideally within a legal, union, or advocacy environment.Experience with database management and information systems.Training or coursework in legal research or privacy is considered an asset.Knowledge, Skills & Abilities:Strong library research skills and familiarity with arbitration and collective agreement frameworks.Proficient in Microsoft Excel, including pivot tables, formulas, and data management.Strong organizational skills with the ability to manage multiple priorities and deadlines independently.Excellent written and verbal communication skills.High attention to detail and accuracy in maintaining records and preparing reports.Salary Range:$39.15 - $42.55 per hourPlease note that temporary and probationary employees are not eligible for remote work arrangements.Hours of work are 32 per week, 4 days.How to Apply:Please review the attached job description for full details on duties, qualifications, and competencies. To be considered, submit a single attachment containing both your cover letter and resume, clearly outlining how you meet the qualifications. Include the Position Title and Job ID in the subject line of your application. This information will be used in the selection process.If you are passionate about what you do and want to use your expertise to engage in meaningful and challenging work, please apply to join our team today at .At BCGEU, we're committed to providing a healthy, safe and inclusive workplace where respect and diversity are recognized assets. We invite and welcome applications from women, visible minorities, Indigenous Peoples, People with Disabilities and Disabled People, people of all sexual orientations and gender identities, and all people committed to meaningful work that makes a difference. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you require accommodations at any point during the application and hiring process, please contact .