Job Title

Summary of Responsibilities:The Administrative Assistant is responsible for providing high-level administrative, organizational, and operational support to the General Manager and senior operations leadership at Wilcox Bodies. This role ensures the efficient management of communications, meetings, and documentation while supporting cross-functional coordination and follow-through on key business priorities.The Administrative Assistant acts as a trusted partner to leadership, enabling focus on strategic, operational, and people-driven initiatives by proactively managing administrative workload, maintaining confidentiality, and ensuring clarity, organization, and execution across the business. This role requires strong judgment, professionalism, discretion, and the ability to operate effectively in a fast-paced manufacturing environment.Some of the key responsibilities include but not limited to:Executive & Leadership SupportProvide administrative and operational support to GM and operations leadershipPrepare agendas, presentations, reports, and briefing materialsRecord and distribute meeting minutes, decisions, and action itemsTrack leadership commitments and follow up to ensure executionDraft and format professional internal communications and correspondenceAdministrative & Business OperationsOrganize and maintain executive documents, SOPs, presentations, and reportsSupport preparation and coordination of leadership meetings, town halls, and company eventsAssist with onboarding coordination for leadership and key operational rolesManage operational travel arrangements and expense reporting as requiredMaintain confidential records with discretion and professionalismCross-Functional CoordinationAct as a point of coordination between the General Manager and internal departments including Production, Design, Purchasing, QC, Parts as well as Sales, HR, and FinanceFollow up on cross-functional actions arising from operations meetingsAssist with tracking deadlines, deliverables, and escalation itemsSpecial Projects & Continuous ImprovementSupport special projects as delegated by the General ManagerAssist with ERP integration and system-related initiativesSupport development, organization, and maintenance of SOPs, Forms, Documents and other Business Management System (BMS) dutiesTrack project actions, milestones, and documentation to support timely executionSkills/Abilities:Excellent written and verbal communication skills, with the ability to effectively interact with individuals at all levels of the organization. Strong organizational and time management abilities, with the capacity to prioritize tasks and meet deadlines in a fast-paced environment.Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism.Demonstrated initiative and the ability to work independently and within a team environmentAbility to manage multiple tasks and provide assistance to multiple individuals in the presence of frequent interruptionsDetail-oriented mindset with exceptional accuracy and attention to detail.Strong problem-solving skills and the ability to adapt to changing priorities.Collaborative team player with excellent interpersonal skills.Proven proficiency in advanced computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Job Knowledge or Work Experience: 3+ years of experience in an Administrative Assistant, or similar roleStrong organizational and time-management skills with exceptional attention to detailExcellent written and verbal communication skillsAdvanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)Proven ability to manage confidential information with discretionExperience in a manufacturing or operational environment is an assetEducation:Diploma in Office Administration is preferredPhysical Demands and Working Conditions: Working in both an office and manufacturing environmentOccasional lifting required Wears all required PPERegular working schedule, day shiftMay be required to work outside of normal working days and hoursWilcox Bodies Limited is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all aspects of the selection process.Questionnaire: To proceed, visit: https://dna.peoplebest.com/go/100002 and follow the instructions. code: 80422d98-f5f7-429f-a346-48ca5ec4a0c6In case you are unable to click on the link above, 'copy and paste' the ENTIRE URL into the address field of your browser.Once you complete the questionnaire and click on the button that says 'I have finished; submit my answers,' you will need to wait for confirmation that it was received before moving onSalary Range: $ 48,000 - $ 52,000