Job Title

EXECUTIVE & PERSONAL ASSISTANT TO PRESIDENT & CEO Vancouver, BC About Pacific Reach Pacific Reach is a fully-integrated real estate investment company headquartered in Vancouver, Canada. Over the last decade, the company has built an impressive portfolio of hotel, multi-family, and commercial properties across North America. Please visit our website at Summary of Position You will be a trusted assistant to the President & CEO. Your key priority is ensuring that his work and personal priorities remain organized. You will help support the organization of the office as well. The role is fast-paced with multiple deadline; it requires a demonstrated regard for confidentiality. Responsibilities Coordinates the processing and production of correspondences. Responsible for taking confidential messages and relaying them. Extensive calendar and contacts management. Assists with the organization, planning and production of office events and activities. Participates in meetings as required to capture key decisions and action items. Prepares and verifies a variety of documents which require the signature. Proactively ensuring all supporting info and equipment are ready in advance of meeting. Plans and coordinates all travel arrangements for the CEO and CEOs family. Coordinates personal schedule and obligations, ensuring that all details are planned and attended to. Including coordinating complex last-minute meetings/ appointments/changes. Organizes birthday celebrations, gifts, cards for HO staff and family. Coordinates the needs of the CEOs personal residence and programs. Coordination of property management activities for CEOs rental and other properties. Some availability required outside of regular office hours. Variety of ad-hoc special projects. Qualifications Minimum Grade 12 with Commerce/Business Courses. Flexible and able to respond timely to requests outside of regular hours. Some Post-Secondary education preferred, i.e. business or secretarial course. 2+ years experience in a similar capacity. Must have a valid BC Drivers license and a car. Excellent interpersonal skills and capable of working with all levels of employee groups. Highly organized and demonstrate a keen eye for detail to ensure accuracy. Proficient in Outlook, Word, Excel and smart-phone operation.