Job Title

Senior Administrative Assistant (Contract)$35$38/hour6 Week ContractOnsite | Downtown VancouverYour New CompanyHays Specialist Recruitment has partnered with a respected real estate and development organization (confidential) to hire a Senior Administrative Assistant for an onsite contract role in Downtown Vancouver. This position provides highlevel administrative support to several executives in a fastpaced, highperformance environment. It is an excellent opportunity for a polished, professional administrator who enjoys supporting senior leadership, managing complex calendars, and taking ownership of office operations and small events.Key ResponsibilitiesProvide executivelevel administrative support to 45 Vice Presidents, managing dynamic calendars, scheduling, and daytoday coordinationSupport frontdesk operations during coverage periods, including visitor coordination and maintaining office/kitchen areasAssist with small event planning, teambuilding activities, and logistics for investor and partner meetingsPrepare, update, and maintain SOPs, documentation, and internal administrative processesTake meeting minutes, track action items, and follow up with relevant stakeholdersSupport budget tracking, invoice coordination, and basic financial documentationProvide general administrative support to the broader office, acting as a jack of all trades who can jump in where neededSupport a highexpectation, detaildriven environment with professionalism and discretionWhat You Need to Succeed23+ years of office administration experience (minimum)Experience supporting senior leaders or VPs directlyStrong communication skills and ability to interact professionally with executives, internal teams, and external partnersComfort navigating different personalities and team dynamicsPolished, professional, reliable, and adaptableStrong organizational skills, ability to prioritize in a fastpaced environmentProject coordination or project management exposure is an assetExperience in real estate, construction, or development industries is an asset but not requiredWhats in It for YouOpportunity to support a talented team of executives in a dynamic, growing organizationWork closely with a highperforming Executive Assistant who offers mentorship and potential growth exposure to project coordination or EA pathwaysJoin a collaborative, peoplefocused office culture with strong internal relationshipsGain handson experience in executive support, event coordination, and corporate operations in a highexpectation environment