Job Title

OverviewExecutive AssistantRole At a GlanceThe Executive Assistant (EA) provides high-level Administrative, organizational, and Operational support to the Civil Engineering Director. This in-office role is critical to ensure the Director can focus on strategic leadership, client relationships, and business growth. The EA acts as a trusted partner, managing priorities, coordinating communications, and supporting internal operations in a fast-paced, professional services environment.Youll Love This Role IfYou are customer service focusedYou work well independently and within a team environmentYou have strong communication and interpersonal skillsWhat You Will DoProvide proactive, confidential support to the Director, anticipating needs and managing priorities.Manage the Directors calendar, meetings, travel arrangements, and time commitments.Act as primary conduct to the Director and hub of the civil Engineering team. The candidate will need to be approachable with a team-first approach to the position.Prepare agendas, briefing notes, presentations, and follow-up action items.Act as a liaison between the Director and internal teams, clients, and external stakeholders.Track strategic initiatives, deadlines, and deliverables on behalf of the Director.Support other senior leaders within the civil team.Draft, edit, and manage professional correspondence, reports, and presentationsScreen and prioritize emails, calls, and requestsCoordinate leadership meetings, board meetings, and client meetingsTake accurate meeting minutes and ensure follow-up on action itemsSupport day-to-day business operations in a growing engineering consulting environment. Driving and following up on invoicing, revenue recognition, forecasting, WIP analysis.Assist with document formatting, project coordination, and submission supportMaintain organized digital and physical filing systemsSupport internal processes related to HR, finance, and compliance e.g., onboarding coordination, expense tracking, contract administration)Coordinate internal projects, schedules, and resources as directedAssist with planning company events, training sessions, and team meetingsSupport cross-functional collaboration between engineering, project management, and administration teamsHandle sensitive business, financial, and personnel information with discretionExercise sound judgment and professionalism in all interactionsWhat You Bring to the Table10+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar roleExperience supporting senior leadership in a professional services, consulting, or technical environmentExceptional organizational and time-management skillsStrong written and verbal communication skillsHigh level of discretion and confidentialityProficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)Proficiency with ERP and CRM software.Experience with project management or collaboration tools (e.g., MS Teams, SharePoint, HUB Planner)Strong document formatting and presentation skillsPreferredExperience in Engineering, Architecture, Construction, or Consulting firmsFamiliarity with proposal processes, contracts, or project-based organizationsPost-secondary education in Business Administration or related fieldPersonal AttributesProactive, detail-oriented, and highly reliable.Able to manage multiple priorities in a deadline-driven environment.Professional, approachable, calm, and adaptable.Strong interpersonal skills and ability to work with diverse technical teams.Life atWalterFedyAs a national, innovative, multi-discipline design and construction collective, our ambition goes beyond great design we are here to enhance the world around us. We need a team of agile, ambitious, and big-picture thinkers who share our drive to harness our collective talents to do something bigger.Our team is made up of the industry's best. We share a common commitment to questioning the ordinary, infusing everything we do with creativity, and challenging our industry to redefine whats possible.Join us as we move past working for a living, and toward building better communities with smart, influential design.How to ApplyPlease apply with your resume and use the link at the top of this page. You will be redirected to our internal application platform.WalterFedy strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.Should you require an accommodation to participate in the application process, please contact or call 519-576-2150.Thank you for your interest in WalterFedy!Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making. #J-18808-Ljbffr