Job Title

Pender & Howe is seeking a highly organized and initiative-driven Executive Assistant to join our Montreal, QC office. (in-office preferred, with hybrid flexibility available). At Pender & Howe, we are committed to delivering exceptional client service through precision, professionalism, and strong relationships. Our team operates in a high-performance environment where collaboration, discretion, and attention to detail are fundamental to our success. Why this role matters: This Executive Assistant will operate at the intersection of internal operations and external client engagement - serving as a strategic partner to senior leaders and consultants while coordinating seamlessly with external executives and client organizations. This is a highly visible role that ensures polished communication, exceptional organization, and professionalism at every touchpoint. What youll do: Manage complex calendars for senior consultants, prioritizing competing demands with sound judgment Coordinate internal meetings, consultant workflows, and proactively resolve scheduling conflicts Schedule interviews and meetings with external executives on behalf of clients Serve as a professional liaison to senior-level stakeholders, ensuring discretion and clarity in all communications Coordinate virtual and in-person meetings, including travel, venue arrangements, and detailed logistics Support contracts and strategic documentation, ensuring formatting accuracy, version control, and timely distribution What were looking for: 5+ years of executive support experience in a fast-paced, client-facing environment Advanced calendar management and expert-level scheduling capabilities Experience working with senior executives and C-suite stakeholders Exceptional written and verbal communication skills (ideally bilingual in English and French) Strong discretion and sound judgment when handling confidential information High attention to detail, organizational excellence, and proficiency in Microsoft Office and virtual meeting platforms If you are a proactive, highly organized administrative professional who thrives in a high-performance environment and takes pride in precision and professionalism, we would welcome a confidential conversation.