Job Title

Do you consider yourself a friendly, energetic, servicedriven people person? A data entry wiz, and detail oriented taskmaster? Were looking for an Office Assistant to support our busy Managed IT company and help keep our operations running smoothly. This temporary position has the potential to become fulltime for the right person.As our Office Assistant, youll be the welcoming face of the office, the organizational heartbeat behind the scenes, and a key support to our leadership team. From reception and office upkeep to accounts receivable/payable data entry, youll play a vital role in keeping things movingaccurately, efficiently, and with a friendly touch.What Youll Do:Reception & Front DeskBe the first and last impression of our business, greeting guests and answering all incoming calls with professionalism and warmth.Receive, sort, create and send custom packages and mail.Keep our CRM up to date with current client details.Office ManagementKeep our office stocked, tidy, and running smoothly (kitchen supplies, office supplies, light errands, etc.).Support general administrative tasks such as preparing letters, simple reports, and organizing files.Assist with scheduling meetings and maintaining executive calendars.Accounts Receivable & Accounts Payable (Data Entry Only)Enter invoices, payments, and subscription updates into our PSA and QBO.Monitor pastdue invoices and contact clients for payment processing approval.Verify and reconcile basic subscription information for monthly client invoicing.Maintain organized digital records of invoices, receipts, reports, and related documents.Reconcile vendor statements and flag any discrepancies.Executive & Team SupportAssist the CEO and Service Manager with daytoday tasks and project coordination.Help other departments with simple purchasing or assettracking tasks.Report any errors or inconsistencies you noticeyour attention to detail matters!Who You Are:Friendly, professional, and always willing to go the extra mile.Highly organized with strong attention to detail.Able to work independently while being a supportive team player.Experience with Microsoft O365, Teams, Outlook, VoIP, Quickbooks and CRM - a must.Experienced in customer service, administration, or office support (12 years preferred).Calm, easy going and adaptable to a fastmoving environment.If you're eager to join a fun, fastgrowing, awardwinning IT company and become an integral part of our team, wed love to meet you!