Job Title

Executive Assistant/Receptionist Salary range is 70,000-80,000 + full and extensive benefits + a fantastic bonus + 3- weeks of vacation!!! This role requires the individual to work in the office 5 days per week. The location for the office is Yonge and Bloor. The OPPORTUNITY : The role is with a client that prides itself on being an extremely collaborative organization that requires someone with a service-oriented mentality! The organization is looking for someone who wants to be the go to within the organization. The client wants someone with initiative, strong attention to detail and the ability to manage and prioritize multiple requests throughout the day! In this role, you will manage the front of the office by greeting and welcoming visitors, answer the phone, handle correspondence/mail/couriers and help with travel coordination/calendar management etc. This is an exciting role for an experienced and highly capable Receptionist/Executive Assistant who thrives in a busy and collaborative environment! If you are an engaged Receptionist/Executive Assistant and have a passion for making a difference, then we want to speak to you! Responsibilities include: Greet and welcome visitors and clients Answer phone calls, screen calls and take messages Calendar management: manages time and priorities for Executives which includes scheduling/rescheduling internal and external meetings, appointments to align with priorities Plan and arrange travel (flights, hotel and car service) and provide a detailed agenda Provide administrative support including managing correspondence, emails, documentation, booking boardrooms etc. Draft and edit correspondence Assist with planning events Expense management and expense reconciliation Open, sort, track mail and arrange for couriers Special projects and ad hoc duties as assigned Qualifications: Previous experience as an Executive Assistant with previous experience as a receptionist Experience with administrative duties/tasks in a service-oriented environment Excellent time management skills with the ability to multitask and manage competing priorities Able to manage confidential information with discretion Proficient in Microsoft Office Suite (Word, Excel, Outlook for scheduling meetings) A collaborative, team-oriented nature with a genuine interest in helping out Accurate and detail-oriented with a strong work ethic Open to learning and bringing new ideas to the table