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Job Title: Senior Project Coordinator (Facilities) Posting Date: February 19, 2026 Closing Date: March 6, 2026 Division: Enterprise Projects and Facilities Management - EPFM Employment Type: Permanent Full Time Hours per week and Schedule of Work (Hours and Schedule of work are subject to change in accordance with Article 19):35 hours per week. Monday to Friday. Occasional overtime may be required in the evenings and weekends based on project needs. This position requires travel to various sites based on operational needs. JOB SUMMARY Under the direction of the designated manager, the Senior Project Coordinator is responsible for the effective and successful delivery of major construction, renovation and rehabilitation of library facility capital projects. DUTIES Independently lead projects from inception to completion, meeting the project goal including project budget and schedule, with guidance from the Senior Manager. Lead a team of contractors and consultants to effectively implement construction projects, major renovations, rehabilitation and alterations to library facilities in accordance with the Librarys policies and standards. Review and interpret drawings, specification, reports, contracts and necessary documents as part of the due diligence process. Provide input during the planning phase to establish project schedule and budgets. Lead and collaborate with consultants and other third parties to obtain necessary permits and approvals. Prepare formal Purchasing Request documentation such as: Request for Quotation (RFQ), Request for Proposal (RFP), Issued for Tender (IFT) in collaboration with TPLs Purchasing team to hire external vendors. Evaluate proposals, quotations, and bids and make recommendations for award of contracts. Coordinate and ensure proper maintenance of all documentation in accordance with the departments requirements, including all correspondence from consultants, inspectors, contractors and other vendors. Review contract administration documents and facilitate dialogue of costs and claims. Review invoices and recommend payments to the Senior Manager promptly to comply with the Construction Act. Prepare detailed reports, monitor schedules and maintain accurate records of development and budgets on all assigned projects, initiate correction of deficiencies and warranty items. Attend regular on-site meetings. Maintain effective working relations with other team members, contractors, consultants, and stakeholders. Provide excellent customer service to both external and internal clients. Travel to other branches is to be expected on a daily basis as required Perform other duties as assigned. QUALIFICATIONS A degree in architecture, engineering, or related field from a recognized post-secondary institution. A minimum of 10 (ten) years experience and demonstrated knowledge of all aspects of institutional projects including planning, design, permits and approval, construction, contract administration, close-out, and project management, including stakeholder management. Proven experience to successfully complete large-scale and complex projects over $10 million, from inception to completion, by delivering the work on-time and on-budget, with thorough knowledge of all aspects and phases of a project. Leadership experience within a team with the ability to function as a resource person for other team members providing training as required. Experience leading a project team of consultants, contractors, and other vendors Proven track record in building effective teamwork and communication, leading stakeholder expectations, and delivering high standards of work quality. Proven experience to obtain permits and approvals with the City of Toronto, including thorough knowledge of the application process for site plan approval, building permits and other permits and approvals as necessary. Experience with public sector procurement, including writing and editing Request for Quotations (RFQ), Request for Proposals (RFP), and Issued for Construction Tender (IFT) documents in collaboration with TPLs purchasing team. Knowledge of Construction Act, Lien, Prompt Payment, CCDC contracts. Understanding of cost accounting, facility construction cost estimating and value engineering Working knowledge of project software including Microsoft Suite and Smart Sheet. Excellent oral and written communication, interpersonal and presentation skills. A valid Ontario Driver's Licence Class G, and use of a personal vehicle for site visits is required. Ability to establish and maintain cooperative working relationships with the project team, internal and external stakeholders. The Toronto Public Library does not ask for a credit card, banking information, or social insurance number during the recruitment process. Do not respond to emails or requests for information about jobs at TPL that are not sent from an @tpl.ca address. ACCOMMODATION We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. APPLICATION PROCESS Toronto Public Library (TPL) invites applications from all qualified individuals. The Library is committed to equal opportunity, diversity in the workplace, equity and reconciliation, and welcomes applications from Indigenous people, Black and racialized groups, people with disabilities, 2SLGBTQ+ people and women. All applicants must be legally entitled to work in Canada. Toronto Public Library (TPL) will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily. As we send time sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any background information provided be misleading, inaccurate or incorrect, Toronto Public Library (TPL) reserves the right to discontinue with the consideration of your application. #J-18808-Ljbffr