Job Title

Onyx-Fire Protection Services is seeking a sharp, motivated, and highly adaptable Administrative Assistant to support our National Safety Director. This is a newly created role, ideal for someone with a positive attitude, strong communication skills, and the drive to learn and grow within the organization. Responsibilities: Process and manage employee security clearance applications. Ensure all documentation is collected, verified, and submitted accurately. Track progress and follow up with government agencies as required. Maintain confidential records in compliance with security protocols. Support the National Health & Safety Director Prepare reports, spreadsheets, and communications for the National Director. Navigate and use internal systems for data entry, tracking, and documentation. Coordinate internal workflows related to onboarding, compliance, and employee documentation. Provide proactive administrative support to operational leaders as needed. Qualifications: Strong communication skills (written & verbal). Proficient with Microsoft Office Suite (Word, Excel, Outlook, Teams, SharePoint). Ability to navigate systems, manage documentation, and follow detailed processes. Strong attention to detail and accuracy. Reliable, professional, and committed to confidentiality. Ability to stay sharp, organized, and calm under pressure. Who You Are: Were looking for someone who is: Sharp, adaptable, and coachable-you learn quickly and stay curious. Professional with a great attitude and strong work ethic. Organized, reliable, and able to juggle multiple priorities. We are actively recruiting for this open role and will initiate onboarding as soon as a candidate is chosen. Onyx Fire Protection Services is an equal opportunity employer committed to fair and respectful treatment of all individuals. We value diversity as a strength and strive to create an inclusive workplace. In accordance with provincial legislation and our Accommodation Policy, we welcome accommodation requests throughout the hiring process. We encourage candidates from all backgrounds to apply. Only candidates who are chosen for interviews will be contacted.