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Role Overview Are you a master of organization who loves seeing a plan come together? We are looking for a high-energy Project Coordination and Operations Administration Intern to join our team. This is a unique dual-track role where you will spend 50% of your time supporting our Professional Services team as a Junior Project Manager and 50% ensuring our Toronto headquarters and corporate operations run like clockwork. The successful candidate is a ''solution-finder'' who takes pride in a well-run office and can seamlessly pivot between high-level project tracking and essential administrative execution. Key Responsibilities 1. Professional Services & Project Coordination (50%) Project Governance: Assist in the creation and maintenance of core project documents, including Charters, Kick-off decks, and Project Plans. Monitoring & Reporting: Maintain the RAID log (Risks, Actions, Issues, Decisions), draft weekly status reports, and ensure Jira boards are up to date. Meeting Lifecycle: Own the logistics for stakeholder meetingsfrom scheduling across time zones in Google Calendar to capturing precise minutes and tracking action items. Data Analysis: Use NetSuite, JIRA and Excel to extract data and create reports that help leadership visualize project health. 2. Operations & Facilities Management (50%) Real Estate & Facilities: Serve as the primary liaison with the Toronto office landlord and property management. Coordinate maintenance requests, office repairs, suite access/security fobs, and fire evacuation readiness. Insurance Tracking: Maintain an organized repository of corporate insurance policies. Track renewal dates, coordinate with brokers for updated certificates of insurance (COI), and ensure compliance requirements are met. Vendor Management: Manage relationships with office vendors (cleaning services, snack/coffee delivery, shredding, etc.) and ensure timely processing of invoices and service quality. Audit & Compliance Support: Assist the Operations team with yearly SOC audit evidence collection, ensuring office access logs and physical security protocols are strictly followed. Clerical & Admin Support: Handle incoming/outgoing mail and couriers. Organize digital filing systems and maintain internal documentation in Confluence . Health & Safety: Act as a key member of the Joint Health and Safety Committee (JHSC), ensuring the office meets Ontario health and safety standards and coordinating regular inspections. Special Projects: Assist the Operations team with ad-hoc projects, ranging from office layout changes to organizing internal team events and catering. Technical Requirements Education: Currently enrolled in or a recent graduate of a Business, Project Management, or related program. The Toolkit: High proficiency in Google Workspace (Sheets: VLOOKUPs/Pivots are a must) or Microsoft Office. Experience with Slack , Zoom , and Confluence is a significant plus. PM Tools: Familiarity with Jira, Confluence, or NetSuite is a significant advantage. Methodology: A basic understanding of Agile/Scrum or the SDLC (Software Development Life Cycle). Soft Skills (The ''Must-Haves'') Extreme Organization: You can prioritize a high volume of tasks and follow up on small details without reminders. Exceptional attention to detail. The Mindset: A service-oriented ''can-do'' attitude with the ability to take full ownership of the office environment. Proactive Communication: You provide concise status updates and ''flag'' risks before they become problems. Good interpersonal skills to effectively deal with vendors and communicate with the property owner. Active Listening: You can sit in a complex technical meeting and accurately capture the ''who, what, and when'' of action items. Adaptability: You stay calm when project scopes shift or office priorities pivot. Physicality: Ability to lift/carry up to 30 lbs for office deliveries or event setups. $20 - $25 an hour Why Join Us? This isn''t your typical ''coffee-run'' internship. You will be embedded in the core of our business, gaining hands-on experience in: Project Management Office (PMO) workflows. Corporate Operations and Risk Management. Stakeholder Management across various seniority levels. Our location is downtown Toronto in a small office environment. At the time of the posting, Univeris is working in a hybrid model, in the office three times a week. At Univeris we embrace diversity and inclusion. We welcome applications from qualified individuals from all backgrounds. Persons with disabilities who need accommodation in the application process may e-mail a request to . We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted. #J-18808-Ljbffr