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About Aviso At Aviso, we are dedicated to improving the financial wellbeing of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, our dynamic oneaviso culture sets us apart. The Opportunity Were looking for a Mailroom & Imaging Administrator to join our Operations team for 6 months. Reporting to the Supervisor, Mailroom & Imaging Analyst, the Administrator is responsible for distribution of mail and faxes to all departments within Aviso and provides both processing and administrative support. Who you are Service You put clients needs first and advocate service excellence, delivering clientcentric solutions and developing strategic partnerships. Execution You are committed to achieving goals, getting things done, and continuously improving your personal best. Collaboration You work collaboratively, build trust, inclusion, and establish effective relationships inside and outside the organization. Responsibilities Receive, prepare, verify and scan all incoming documents, cheques, faxes and emails. Accurately distribute documents to the correct department. Assist with filing and location of original documentation. Ensure proper protocol is followed when processing and/or delaying requests. Be willing to learn numerous functions within the team. Assist with various departments by accurately distributing documents within set service levels. Send mail/couriers using Canada Post, FedEx and Purolator within daily pickup deadlines. Process and distribute incoming cheques. Use Laserfiche, OSM, and Dataphile in compliance with company policy and industry regulation. Keep notes on systems clear and concise with updated information. Maintain internal manuals and update them with changes in policy, regulation, and procedure. Communicate with peers and supervisor about issues or changes that arise to keep all parties informed. Provide backup coverage for staff on vacation within the department. Track all documentation to report on a daily basis to the Supervisor. Requirements High School Diploma. Minimum 1 year work experience within an office environment. Fluent communication skills in English required; bilingual in French is an asset. Ability to work independently and as part of a team to achieve objectives. Selfmotivated and resultsdriven. Strong attention to detail and accuracy. Strong organizational, timemanagement and administrative skills. Strong customerservice focus and ability to build and maintain relationships. Proven ability to work well under pressure in a fastpaced environment. Flexible to meet changing needs and manage deadlines. Benefits Competitive compensation package that rewards and recognizes individual contributions. Excellent health, dental and insurance benefits. Generous vacation time, fitness benefits, parental leave topup options. Matching contributions to our retirement program. Commitment to continuous improvement of staff through learning & development and an education assistance program. Regular social events to foster teamwork. Equal Employment Opportunity Aviso welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process. We thank all applicants for their interest; however, only those selected for further consideration will be contacted. Privacy By submitting your application, you consent to the collection, use, and disclosure of your personal information for the purposes of assessing your qualifications and suitability for employment with Aviso. Your information will be handled in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and relevant provincial legislation. Further information is available on the privacy link on our career page. Salary This position has an expected salary range of $46,000 $55,000 CAD annually. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position. #J-18808-Ljbffr