Job Title

Service & Parts Coordinator Job Summary Reporting to the Shop Supervisor, the Service & Parts Coordinator is responsible for coordinating service schedules, managing parts procurement and inventory, and ensuring that maintenance and repair work-orders are completed accurately, and on time. The ideal candidate is highly organized, detail-oriented, and experienced in mechanical service environments. Key Responsibilities Open, track, and close work orders; ensure accurate documentation Open, track, and close purchase orders; ensure accurate documentation Order parts, supplies, and materials required for repairs and preventative maintenance Maintain accurate parts inventory levels; track usage and reorder as needed Communicate with vendors and suppliers to source parts, obtain pricing, and manage delivery timelines Review Min/ Max settings in MIR (shop software) on frequently used Parts Maintain a Parts inventory so assets are repaired with little downtime without overstocking dept. Verify parts accuracy (cycle counts) and resolve discrepancies, returns & cores Maintain maintenance records, service logs, and warranty documentation Assist with cost control by comparing pricing, tracking expenses, and minimizing downtime Support shop supervisor with reporting, scheduling, and operational coordination Coordinate and schedule maintenance and repair work Operations Follow and enforce safety policies and shop procedures Requirements 3 years min experience in a Truck/ Trailer repair facility working on the floor or in the Parts dept. Knowledge of Microsoft Office, Outlook, and base knowledge of Excel Required Skills Ability to negotiate with vendors/ suppliers Must be detail oriented and focused to source required Parts/ Materials in a timely cost-efficient manner You are a strong team player