Job Title

Overview Util-Assist is a leading consulting and services partner to electric, water, and gas utilities across North America. We help utilities navigate digital transformationempowering them with smart technology, data-driven solutions, and customer-first services. From outage communications to billing support and grid security, were reshaping how utilities serve their communities. At Util-Assist, our people are our power. We foster a flexible, supportive workplace grounded in four core values: Deliver Excellence, Put People First, Do the Right Thing , and Be Humble . Recognized as a Great Place to Work, we offer rewarding, purpose-driven careers where you can grow, innovate, and make a real impact. Learn more at The Opportunity We are seeking a skilled Executive Assistant to join our growing Util-Assist team. Reporting to the President, the Executive Assistant provides senior administrative support to the Executive Leadership Team (EMT). This executive-level role requires strong judgment, discretion, and the ability to manage confidential and commercially sensitive information. The incumbent manages day-to-day administrative activities and acts as the primary point of contact in coordination of activities for the President. What Youll Be Doing Serve as a trusted coordination partner to the President, helping manage priorities and information flow Support the President with day-to-day administrative tasks Support the EMT with day-to-day administrative tasks as required Coordinate executive communications including taking calls, responding to emails and interfacing with clients Manage schedules including the coordination of meetings, appointments, travel arrangements and preparing itineraries Prepare meeting agendas, record minutes, reserve meeting rooms and follow up on action items Prepare expense reports consistent with company policy Prepare professional presentations, correspondence and reports Arrange off-site corporate events and communicate details as appropriate Maintain filing system for both paper and electronic documents Support research activities required for various projects and activities Provide strategic support, anticipating executive needs and solving problems strategically What You Bring Undergraduate diploma in Business or Office Administration 3-5 years experience in a similar role Advanced knowledge of administrative/clerical procedures and systems such as file management Advanced calendar and meeting management expertise; experience with travel coordination Advanced proficiency in MS Office including Word, Excel, PowerPoint, Visio, SharePoint, and Outlook Who You Are Advanced ability to function in a self-directed, fast paced team environment and adapt to changing demands and priorities Advanced attention to detail Advanced written and verbal communication; polished stakeholder management Advanced ability to handle confidential information with diplomacy and discretion Advanced organizational, multi-tasking and problem-solving skills Salary: $75,000 - $90,000 a year Why Youll Love Working at Util-Assist Work-Life Balance: Enjoy a truly flexible work environment with hybrid work arrangements and adaptable hours Summer Hours Program: Flex your schedule to enjoy extra days off from June to August Upfront Vacation & Birthday Day Off: Get your full vacation balance at the start of the year and celebrate your birthday with a paid day off Award-Winning Culture: Be part of a collaborative, inclusive, and growth-focused team thats proud to be certified as a Great Place to Work four years running Comprehensive Wellness Support: Access a full Employee Assistance Program with mental health resources, Nutritional Health Coaching, a Health Care Spending Account, and recognition as one of the Best Places to Work for Mental Wellness in 2026 Career Growth: Thrive in a fast-growing company where your ambitions are supported and your development matters Innovative Environment: Work at the forefront of utility transformation, surrounded by forward-thinking teammates and impactful projects Competitive Compensation: Receive a pay package that recognizes your expertise and contributions Comprehensive Benefits: Access generous health and dental coverage with low premiums, and RRSP matching Parental Leave Top-Up: Growing your family? We provide enhanced support through our parental leave top-up program To work with us, successful candidates must complete a SIN and passport verification and pass a police vulnerability check. We understand that great talent comes in many formseven if you dont meet every requirement listed, we encourage you to apply if youre excited about the role and eager to learn and grow in a dynamic environment. Util-Assist is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We welcome applications from all qualified individuals and provide accommodations during the recruitment process upon request. To request accommodation, please contact us at [email protected]. All accommodation requests will be handled confidentially. Please note that Util-Assist does not offer immigration-related support, such as visa sponsorship, work permit applications, or permanent residency assistance. Candidates must have current legal authorization to work in Canada or the U.S. Sponsorship decisions, if any, are made on a case-by-case basis based on business needs. We thank all applicants for their interest in Util-Assist; however, only those selected for an interview will be contacted. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. #J-18808-Ljbffr