Job Title

Job DescriptionWord/Data Processing Clerk II up to 9 monthsThe Administrative Support Clerk - District Operations plays a vital role in ensuring the efficient day-to-day functioning of our District Operations. Reporting to the Administrative Lead, you will be primarily responsible for the accurate and timely entry of time and materials data for our field crews. In addition, you will provide reception and clerical support to the Districts, responding to inquiries, managing correspondence, and assisting with various administrative tasks. This position calls for a proactive individual with strong organizational skills, excellent communication, and a commitment to providing outstanding service. * Input field crew time into SAP/PeopleSoft* Input materials (e.g., asphalt, sand, CaCl, forestry materials) into SAP* Review and verify time entry codes for deficiencies/errors, making corrections and entering time on behalf of staff* Respond to inquiries from staff regarding time and materials entry* Run audit reports and make corrections as required* Answer, screen, and forward incoming phone calls* Open, sort, and route incoming mail; prepare outgoing mail, including arranging for courier services* Maintain office security (maintaining log books, issuing visitor badges, etc.)* Provide assistance with office equipment (computers, photocopiers, etc.)* Determine the priority of inquiries/concerns, process action requests, and/or take and redirect/relay messages to appropriate staff* Ensure that redirected inquiries are responded to in a timely manner* Provide administrative support to the ongoing operations of the business area, including Safety Data entry, Posse inquiries, SAP 311 Notifications/CRM Tickets, etc.* Assist in onboarding/offboarding staff, including workbook and form submittals* Organize meetings as required, including booking rooms, drafting agendas, and taking minute* Ensure document management, retention, disposition, and distribution adhere to FOIP requirements## Qualifications:* Completion of Grade 12 including business subjects related to word, Google and information processing* Completion of an appropriate certificate program from an approved business school/college or equivalency will be considered* Minimum of 2 years diversified office experience, including reception and customer service experience, data entry into a complex databases, and word processing**Assets:*** Strong knowledge of software and databases, including Google Products, SAP, Peoplesoft.**Skills required for success:*** Excellent verbal and written communication skills* Focus on excellent customer service* Ability to make decisions in accordance with established policies and procedures* Excellent skills with grammar, punctuation, and spelling* Exceptional time management and organization skills with the ability to adapt to changing priorities and meet deadlines in a fast-paced environment* Proven ability to effectively handle sensitive information using discretion* Ability to plan and coordinate work assignments* Strong interpersonal skills, including the ability to effectively and tactfully communicate and develop relationships with various internal and external stakeholders and partners* Alignment to our Cultural Commitments and Leadership Competencies ()* Embracing a culture of equity, diversity, reconciliation and inclusion**Work Environment:*** The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact . Learn more about our benefits***Up to 3 temporary full-time positions for up to 9 months*****Hours of Work:** 33.75 hours per week;, Monday-Friday **Salary Range:** $26.640 - $33.081 (Hourly) **Recruitment Consultant:** AW/JRSEASONAL123*Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation*Classification Title: Word/Data Pro Clerk II## Work Location(s): Westwood Central Service Yard, 12304 - 107 StEdmonton T5G 2S7 #J-18808-Ljbffr