Job Title

Yee Hong Centre for Geriatric Care (Yee Hong) is a recognized leader in senior care, dedicated to providing exceptional, culturally inclusive services that enhance the wellbeing of older adults. With a strong reputation for excellence in longterm care, community programs, and aginginplace initiatives, Yee Hong is committed to supporting seniors in living with dignity, independence, and the best possible quality of life. At the core of its mission is a focus on compassionate, personcentered care tailored to the unique needs of diverse communities. Yee Hong is one of the foremost providers of culturally appropriate senior care in the country, delivering highquality resident experience and care to Chinese and other Asian seniors since 1994. The organization operates 805 longterm care beds and 308 seniors apartment units, with an additional 224 longterm care beds opening in a new home by June2026. In addition, Yee Hong offers four campuses of managed care, a hospice residence, and a wide range of communitybased senior and caregiver support services. Through this comprehensive network, the organization serves more than 15,000 individuals annually across the Greater Toronto Area. Position Summary: Reporting to the CEO, the Executive Assistant provides a range of senior level administrative support services to the CEO, Board of Directors and standing committees, and senior leaders. The Executive Assistant leads and ensures the effective and efficient administration of Yee Hongs Corporate Office. The Executive Assistant to the CEO is an energetic professional who thrives in a dynamic, growing, and fastpaced environment, who has initiative, sound judgment, discretion and excellent organization and communication skills to add value to the Corporate Office. Primary Responsibilities: Executive level administrative support to the Chief Executive Officer; serves as a Yee Hong brand ambassador and primary point of contact for internal and external parties; and anticipates and coordinates all matters pertaining to the CEO to ensure the smooth functioning of the Corporate Office. Responsibilities include: Ensuring the timely flow of information to and from the CEO by proactively scanning the internal and external environment and anticipating, identifying, prioritizing and supporting the CEO with addressing issues and opportunities. Scheduling and logistics for meetings and calls, proactively ensures that relevant information is available in advance of meetings. Drafting and managing communications including email, briefing notes, memos, letters, visual presentations, written reports and social media. Supporting information gathering/research, analyzes data, and manages/supports the completion of regular and special reports and projects led by or involving the CEO. Arranging business travel. Executive level administrative support to the Board of Directors and Board Standing Committees; including board member recruitment, onboarding and education; board and committee work plan preparation, meeting agenda preparation, meeting logistics, board material preparation, minute taking, surveys, and meeting followup. Liaises and coordinates with other Yee Hong Boards of Director administrative staff as required. Executive level administrative support to other Chiefs and Vice Presidents from timetotime as requested, and support senior leadership and corporate meetings, travel, and projects. Leading Corporate Office administration and coordinating with other administrative professionals; maintaining corporate administrative policies, procedures, workflow, and filing/record keeping systems; preparing payroll and corporate expense reports; managing inventory for the corporate office; learning, adopting and disseminating leadingedge administrative professional practices, tools, policies, and procedures; coordinate and work with other administrative professionals, students, volunteers reporting directly or indirectly within the organization as requested. Qualifications: Minimum of 7 years experience supporting Csuite executives or Boards, preferably in complex, multistakeholder environments. Bachelor''s degree or equivalent combination of education and experience. Exceptional communication, organization, and interpersonal skills. Demonstrated ability to manage multiple priorities with accuracy and grace under pressure. Strong judgment, discretion, and integrity. Proficiency with MS Office and cloudbased collaboration tools. Valid drivers license and regular access to a vehicle. Satisfactory Police Check (with vulnerable sector screen) result. Physical Demands / Working Conditions: Onsite and offsite support. Occasional meetings during the evenings or weekends. Personal Attributes: Discreet, loyal, and trustworthy. Emotionally intelligent and politically astute. Kind, diplomatic, and calm under pressure. Proactive and anticipatory. Highly organized and selfdirected. Ethical, humble, and respectful. A natural relationship builder who fosters trust and collaboration. Interested applicants may apply directly online at Multiemployer pension plan. Ongoing learning and development. Employee education assistance program. Safe, inclusive and supportive work environment. Yee Hong is an equal opportunity employer committed to an inclusive, barrierfree recruitment and selection process. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the bonafide requirements for the open position. If contacted for this employment opportunity, please advise if you require any accommodation. Successful applicants must provide a recent satisfactory vulnerable sector police reference check and medical clearance certificate. #J-18808-Ljbffr