Job Title

Our client is seeking an enthusiastic and highly organized Administrative Assistant to provide vital business support to a busy team. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and takes pride in keeping operations running smoothly. The successful candidate will be the go-to person for scheduling, communication, business documentation and administrative coordination. Please note that the role works full-time onsite (no remote work options). Responsibilities: The specific duties and responsibilities for this position include but are not limited to the following: Provide administrative support to the team managing calls, messages, appointments, printing, documentation, etc. Conduct daily calendar management (Outlook) and proactively adjust schedules based on priorities. Daily monitoring of Outlook inboxes and actioning items where applicable. Arranging for meetings securing boardrooms, ordering catering, conference call coordination, preparing meeting materials, and circulating calendar details. Attending meetings and taking meeting minutes when required. Pulling files and plans for the department for the upcoming weeks meetings regularly. Prepare marketing packages and other company materials Document coordination and file maintenance, tracking transactions and critical dates Event coordination for internal and external functions, including industry events and conferences, golf tournaments, staff functions, etc. Ordering department supplies, business cards, envelopes, and letterhead. Other clerical duties - assist with correspondence, letters, memos, monthly expense reports. Work collaboratively with other team members and provide back-up support due to vacation, appointments or illness. Other administrative duties as needed. Desired Qualifications & Skills: University education preferred (related to Business or Real Estate would be an asset) 1-2 years of previous administrative and/or corporate office experience strongly preferred Strong people skills, a team player with proven ability to build relationships at all levels of an organization Excellent organizational skills with the ability to multi-task and prioritize work Thrives in a fast-paced environment with shifting priorities Ability to learn new roles and complete tasks with accuracy A can do attitude and willingness to step in and help whenever needed Self-starter who has experience working without constant supervision Excellent oral and written communication skills. Must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint)