Job Title

Office Administrator/Scheduling Coordinator 55-60K Calgary, AB (East Calgary) *please note this is an in-office position About Atwell Talent Atwell Talent is a National Recruitment Agency that specializes in connecting top talent with exceptional companies across Canada. We focus on permanent recruitment, offering full-cycle support from the first hello to the final handshake. Our mission is simple: to make hiring feel less like a chore and more like a game-changer. With our expertise in recruitment and a knack for finding those hidden gems, we aim to elevate your recruitment experience and help you build teams that thrive. Whether youre an employer looking to grow your dream team or a candidate ready for the next chapter, were here to make it happen. About our client Our client has been a trusted name in the plumbing industry for over 40 years. They serve Calgary and the surrounding areas. Position Summary Our client is seeking a highly organized and detail-oriented Office Administrator/Scheduling Coordinator to support the day-to-day coordination of field operations. This role acts as the central hub between the office, field crews, builders, and project teams. The successful candidate will be responsible for maintaining accurate schedules, coordinating inspections and job readiness, and ensuring that field teams have the information they need to stay productive. This is a fast-paced role that requires strong attention to detail, calm problem-solving, and the ability to manage frequent schedule changes while maintaining clear communication with multiple stakeholders. Scheduling & Coordination Manage daily and weekly scheduling for field crews Coordinate inspections and ensure jobs are prepared and ready for work Monitor upcoming schedules and proactively adjust for delays, changes, or conflicts Ensure crews are dispatched to the correct job sites with accurate information Maintain up-to-date scheduling records and documentation Communication & Operations Support Act as a central point of communication between office staff, field crews, builders, and project managers Communicate schedule updates, changes, and priorities clearly and promptly Track and log communications related to scheduling and job coordination Escalate potential conflicts, delays, or risks with proposed solutions Administrative & Office Support Maintain organized documentation and scheduling systems Ensure accurate data entry and record keeping Support operational workflows and administrative processes Assist the operations team with coordination and office tasks as required Qualifications Previous experience in office administration, scheduling, dispatch, or coordination Experience in construction, mechanical trades, or service environments is considered a strong asset Comfortable working in a fast-paced, high-volume environment Strong organizational and time management skills High level of accuracy and attention to detail Proficiency with scheduling tools, calendars, and office software Strong written and verbal communication skills Exceptional attention to detail Calm and logical problem-solving Ability to manage multiple priorities under pressure Professional and confident communication Strong organizational discipline Ability to set and maintain clear processes and boundaries The ideal candidate is someone who: Thrives in structured, fast-moving environments Takes pride in maintaining organized systems and accurate schedules Communicates clearly and professionally with both field teams and clients Remains calm and solutions-focused when plans change