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Description: Job Title: Commercial Real Estate Administrator (New Graduate Opportunity) Locations: Calgary, Edmonton, Toronto (Strong preference on Calgary) Department: Real Estate & Workplace Services (REWS) Reports To: Real Estate Supervisor/Manager Employment Type: 1 Year Contract (with potential extension) _____________________________________ Position Summary Start your career in corporate real estate with a role that combines data management, financial coordination, and real estate operations. Were looking for a motivated, detail oriented early career professionalideal for new grads or recent Co Op studentswho is eager to learn how large corporate real estate portfolios are managed across North America. In this role, you will gain hands-on experience with industry-leading systems, support the lifecycle of commercial leases, and collaborate with teams across Finance, Legal, Technology, and Real Estate. _____________________________________ What Youll Do Systems & Data Management Maintain accurate lease and financial data in our lease administration platform (Tango). Support the transition of U.S. utilities and lease-related data into Oracle Cloud. Track critical lease dates such as expiries, renewals, and landlord/tenant obligations. Help support the rollout and ongoing use of lease administration tools. Maintain records related to real estate transactions and key documentation. Financial Administration Assist with processing rent payments, invoices, and financial transactions. Track brokerage commissions and rebate payments. Help manage subtenant billing and payment records. Participate in resolving payment or coding issues across multiple ERP systems (Oracle Cloud, Oracle R12, SAP). Support annual operating cost reconciliations (CAM/OpEx) and lease audits. Assist with planning, tracking, and verifying payment cycles. Support accounts receivable activities related to rent collection. Compliance & Documentation Support lease accounting activities under ASC 842. Coordinate documentation for property acquisitions, sales, leases, and subleases. Request and track insurance certificates for landlords. Assist in setting up new suppliers in ERP systems. Track outstanding broker deliverables and help ensure deadlines are met. Support document execution and ensure compliance with corporate policies. Help operationalize lease requirements and prepare for audits. Risk & Performance Support Monitor key lease lifecycle touchpoints to help avoid compliance issues. Assist in identifying potential landlord performance issues and flagging them for review. Qualifications (Perfect for New Grads) Required Post secondary education in Business, Commerce, Accounting, Real Estate, Finance, Urban Studies, or a related field. Co Op, internship, or project experience involving data management, business operations, finance, or real estate concepts. Strong organizational skills and attention to detail. Clear communication and problem solving abilities. Comfortable working with multiple systems and learning new technologies. Ability to manage deadlines in a fast paced, team-oriented environment. Nice to Have Experience with ERP platforms (Oracle Cloud, SAP, Oracle R12). Exposure to lease administration tools (Tango, CoStar, Yardi) through coursework or Co Op. Understanding of basic real estate or lease terminology. Intermediate Excel skills (VLOOKUP, pivot tables, data cleanup). Experience interacting with brokers, landlords, or external vendors (from work terms or school projects).