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Job DescriptionPosted Tuesday, January 20, 2026 at 5:00 AMYou deserve an awesome career! At Execulink, you'll join a team of talented individuals who feel like family and support your growth and career goals. As we rapidly grow, we continue our unwavering commitment to live and breathe our Vision, Mission and Values. While enhancing life at home, work and play, we continue to grow our team with innovative individuals who are as excited about creating an awesome experience for our customers as we are!About this OpportunityAre you a master of organization with a passion for supporting Leadership and making things happen behind the scenes? We are searching for an energetic Executive Assistant to be the right hand to our CEO and VP Customer Experience. Youll be the go-to person for managing busy calendars, coordinating important meetings and travel, and keeping the company culture vibrant and connected.This role is perfect for someone who thrives in a fast-paced environment, loves problem-solving, and takes pride in delivering top-notch service with professionalism and a smile. If youre tech-savvy, a great communicator, and enjoy juggling multiple priorities while staying cool under pressure, youll fit right in with our dynamic team!Join us and play a key role in shaping Execulinks success, all while having fun and making a real impact every day. Ready to bring your energy and expertise to the table? Wed love to hear from you!Woodstock, ONPermanent, Full-TimeOnsiteHours of Work:Monday-Friday 8:30am-5:00pmResponsibilities:Manage and maintain CEO and VP Customer Experiences schedules and all logistics pertaining to booking appointment, scheduling, coordinating and preparing meetings, information gathering, etc., be available to assist any needs or last-minute changesPlan all meetings that involve the CEO or VP Customer Experience; executive group meetings such as company-wide general meetings, Board of Director meetings, shareholder annual general meetings etc.Take notes and deliverable items from meetings, as needed, and distribute meeting minutes after the meetings. Follow up with Executives and Managers for any deliverable items or project status.Prepare reports, letters and any corporate documents and assist the CEO and VP Customer Experience with presentations when required.Plan CEO and VP Customer Experiences travel schedules and arrange travel arrangements flight, hotel, car reservations and prepare solid itineraries, maintain all travel schedules and details in CEO and VP Customer Experiences calendarsCoordinate with the Facilities Maintenance Technician as well as a variety of contractors to maintain Execulink facilitiesCheck and distribute incoming correspondenceAssist the CEO and VP Customer Experience on any ad hoc deliverables as requiredMaintain the highest level of confidentiality and professionalism when interacting with employees, management and the public at all timesCreate reporting for use by the executive and management teamsPrepare corporate documents and maintain the contract databaseSupport Privacy and Accessibility inquiries, documentation and reportingRepresent the company to the employee and customers by ensuring the best image is presentedHR Responsibilities:NoneQualifications:Post-Secondary Education with focused coursework in Executive Assistance, including diploma programs or college courses in office administration, business administration, and organizational skillsPrevious administrative experience is a key asset for this positionProven ability to produce quality work in a demanding, time sensitive environmentRequired Skills & Abilities:Effective organizational and time management skills in handling multiple tasks and priorities, and meeting required deadlinesA self-starter and team playerEfficient problem solving skillsEffective written and verbal skills to communicate with all levels of the organizationHighly proficient with Excel, PowerPoint, SharePoint, Microsoft Teams, and other relevant software programs as they pertains to the businessBe approachable with a strong focus on both internal and external customer serviceWork well under pressure, remaining calm, and maintaining a friendly and professional manner at all timesMaintain the highest level of confidentiality and professionalism when interacting with employee, management and the public at all timesValid Class G Drivers License and access to reliable transportationExeculink requires successful candidates to complete a clear criminal background checkDemonstrated proficiency with composing correspondence, managing information, organizing and scheduling the CEO and VP Customer Experience as well as, managements calendarsProactive thinking, excellent planning and organizational skillsStrong time management skills, and abilities to prioritize deliverables and schedule accordinglyAble to identify key and critical items for a timely responseAbility to multi-task, prioritize work and work in a high paced dynamic team environmentAble to take the initiative to respond to or deal with situations when appropriateWhat We Offer:Internal growth and learning opportunitiesChallenging and rewarding place to workComprehensive health and benefitsCompetitive starting ratesEmployee discount plan on Execulink servicesRRSP matching programInterested in joining our Execulink Team? Learn more about us below!About UsAt Execulink Telecom, the largest locally owned independent telecom company in Southwestern Ontario, our only goal is to enhance your lifestyle at home, work, and play. We have an unwavering commitment to continue to build a positive team, with a friendly, family spirited approach. The selection of exceptional talent is important to us!When you join Execulink, youre joining a team thats focused on not only providing an AWESOME experience to our customers, but to our employees as well. We live and breathe our Vision, Mission and Values and are searching for individuals who are excited to contribute and do the same!We thank you for your application! Only those selected for an interview will be contacted.Execulink Telecom is an equal opportunity employer that recognizes that a diverse workforce enhances our company culture and drives our success. We are committed to inclusive, barrier-free recruitment and selection processes.We understand that some applicants may require accommodation during the hiring process. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.You matter to us! #J-18808-Ljbffr