Job Title

Role: Executive Assistant & Office Coordinator About Us Every high-performing team relies on someone who keeps the details aligned, the priorities clear, and the office running seamlessly. We are a privately held Family Office, managing a diverse investment portfolio, and were looking for a proactive, polished Executive Assistant & Office Coordinator to help support our leadership team and maintain the high standard of our office operations. Who Were Looking For Youre organized, proactive, and polished. You take pride in being the person who keeps everything running smoothly behind the scenes. This role is ideal for someone who thrives in a structured environment and is eager to continue developing professionally. You enjoy responsibility, think two steps ahead, and are comfortable supporting senior leaders with confidence and discretion. 2+ years of experience supporting senior-level executives in a corporate, finance, legal, or professional services setting. Excellent organizational and time management skills. A high level of professionalism and confidence interacting with external partners and executives. Sound judgment and the ability to prioritize independently. A proactive mindset you anticipate needs rather than wait to be asked. Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint). What Youll Be Doing Youll be the operational hub of our office, supporting the Leadership Team and ensuring the office runs seamlessly day to day. Manage complex calendars, inboxes, and scheduling. Anticipate shifting priorities and realign schedules accordingly. Prepare meeting materials, briefings, and follow-ups. Act as the professional first point of contact for visitors, advisors, and partners. Manage vendor relationships, couriers, building coordination, and supplies. Coordinate detailed business travel and itineraries, and ensure all supporting materials are prepared in advance. Screen and direct communications with discretion. Assist with preparation of executive reports, board materials, and presentations. Maintain organized filing systems and navigate sensitive corporate and financial information with total confidentiality. Why Youll Love It Here Competitive compensation aligned with responsibility. 100% employer-paid health and dental benefits. Free on-site parking. A focused, professional, and respectful office culture. Direct exposure to executive leadership and strategic decision-making. An opportunity to build your career within a positive and growth-focused environment. This is a role where youll be trusted, relied upon, and valued not just for what you do, but for how you think.