Job Title

Construction Administrator (Contract) $25-28/hour 18 Month Contract Onsite | Downtown Vancouver Your New Company Hays Specialist Recruitment is partnering with a leading real estate and property management organization to hire a Construction Administrator for a 18 month contract. This position is ideal for someone who thrives in a fastpaced, detailoriented environment and enjoys providing administrative, coordination, and financial support to project teams. You will play a key role in helping the Construction department stay organized, efficient, and auditready. Key Responsibilities Review all departmental invoices for accuracy; code and submit for approval Process operational, capital expenditure, and tenant improvement vouchers; enter into monthly cash flow reports Coordinate construction activities and support project execution in collaboration with Project Managers Draft contracts, purchase orders, and change orders for project needs Maintain project documentation including drawings, correspondence, meeting minutes, and closeout packages Assist with monthly cash flow coordination and project reporting Support communication between internal teams, contractors, vendors, and external partners Prepare expense reports, draft routine correspondence, and support departmental documentation Manage calendars, schedule meetings, coordinate travel, and prepare agendas Arrange meeting logistics including room bookings and minutetaking Maintain organized filing systems (digital and physical) Provide backup support to Property Management and Project Management staff as required Perform additional administrative tasks as needed to support ongoing operations What You Need to Succeed MustHave Qualifications 13 years of administrative or office support experience Strong Accounts Payable / Accounts Receivable skills Experience with purchase orders and change orders Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) Strong written and verbal communication skills Excellent organizational abilities and attention to detail Ability to manage multiple priorities and meet deadlines Comfortable working in a fastpaced, changing environment Friendly, approachable, teamoriented personality Strong followthrough and reliability Nice to Have Construction or projectbased industry experience Familiarity with software such as Nexus, Yardi, or similar accounting/project systems Whats in It for You This is a rare opportunity to join a highperforming Construction Management department within a respected, wellestablished organization. Youll gain longterm experience supporting multimilliondollar capital and tenant improvement projects, develop advanced administrative and projectsupport skills, and work with a friendly and supportive team based onsite in downtown Vancouver.