Job Title

The Toronto, Ontario office of a global law firm is looking for an Administrative Assistant to support support a busy partner. This is a great position for someone with just 2-5 years of office support experience. Its an in-office position (not hybrid) and the hours are 9:00am to 5:00pm but the right candidate must be flexible for a little bit of (paid) OT, when needed. NOTE THAT THE SALARY INFORMATION PROVIDED IS IN CANADIAN DOLLARS, NOT U.S. DOLLARS. Typical responsibilities include, but are not limited to, the following: Answer multiple phone lines and take messages. Maintain inboxes, calendars and address books. Maintain contacts and mailing lists. Coordinate travel arrangements. Create and release attorney time entries. Enter expenses and invoices. Prepare engagement letters and new client business memos. Document preparation, including revisions, PDF creation, redlines and saving to document management system. Complete the monthly client billing process, ensuring accuracy and timely submission. Basic functions such as printing, photocopying, scanning, and filing. Provide backup for other team members when necessary. Assist with special projects as needed. Required Skills: Some post-secondary education. Two to five years of relevant administrative experience (preferably in a law firm or other professionals services setting such as financial or consulting). Comprehensive knowledge of Microsoft Office Suite and Adobe Acrobat. Willingness to learn and adapt to new software and programs as required. Superior organizational, follow-up, and trouble-shooting skills. Professional demeanor with excellent oral and written communication skills. Ability to take initiative, set priorities and multitask effectively.