Job Title

Title: Intermediate Corporate Legal Assistant Reports to: Partner and Human Resources We are seeking a motivated and highly organized Senior Corporate Legal Assistant to join our dynamic legal team. Reporting to one of our Partners, the ideal candidate will have a strong foundation in corporate law and real estate, exceptional attention to detail, and the ability to manage complex legal administrative responsibilities with professionalism and efficiency. Responsibilities Drafts and prepares correspondence and documents Effectively conducts searches (SPIN, CORES, APPRES, property and individual due diligence etc.) and navigates ALF database effectively Effectively coordinates with Bryan & Companys Corporate Department demonstrating understanding and adherence to established corporate practices Demonstrates understanding and adheres to legal processes and adheres to Law Society of Alberta Code of Conduct and Rules Prepares annual returns and is familiar with Minute Book contents Additional administrative tasks as requested by your supervisor (ie. expense reimbursements etc.) Practice Coordination Adheres to established practices for email management, daily filing, file organization, conflict searches, opening and closing files Ensures all client correspondence is saved to document management system (NetDocs) Coordinates all incoming and outgoing mail Maintains client file lists and tracking as requested by supervisor Schedules appointments and meetings as directed by supervisor Maintains calendar and diarizes key dates and deadlines at the direction of your supervisor Effectively executes directions (verbal and written) received from supervisor Accounting Prepares and executes client bills and invoicing instructions at the direction of your supervisor Processes write-offs as directed by your supervisor Receipts funds received into trust accounts, adhering to firm and Law Society of Alberta processes Ensures all data (including lawyers time, practice task lists, etc) for the practice is entered into the accounting software (Acumin) Client Communication With instruction, drafts routine client correspondence Responds to basic client inquiries as directed by your supervisor Firm Leadership Effectively coordinates with other departments (Accounting, Corporate Department, Residential Real Estate Department, Litigation Support, Operations) as needed Participates in operational (ie. staff meetings, training & development) or practice area team meetings Competencies Entrepreneurial Spirit | Takes initiative and demonstrates a proactive approach to completing tasks. Team Collaboration | Collaborates effectively with colleagues, contributing to the success of the entire firm. Fun and Engagement | Contributes to a positive and enjoyable workplace by fostering a sense of camaraderie. Pride in Work | Takes pride in delivering high-quality work and motivated to continually develop skill set. Authenticity | Embraces individuality and brings an authentic self to the workplace. Values diversity and inclusion, fostering an environment where everyone feels respected. Forward-Looking Vision | Embraces a forward-looking approach and anticipates the needs of their team. Adaptability | Thrives in a dynamic work environment, readily adjusting to changing priorities and demands. Education & Experience Post-secondary education in legal administration, paralegal studies or equivalent; Minimum 5 years of experience as a legal assistant; Proficient in Microsoft Office Suite, Adobe and legal software (including NetDocs and Acumin); Excellent organizational and multitasking skills; Strong communication and interpersonal abilities; and Demonstrated commitment to upholding confidentiality and professional standards.