About UsLeanScaper is evolving the green industry through efficiency, growth, and innovation. Our mission is to empower 100,000+ landscaping professionals with lean systems, smart technology, and a shared community of knowledge and mentorship. LeanScaper AI is powered by the LeanScaper Operating System, the same framework used to scale one of North Americas Top 100 landscape companies. We believe in people-first success, leadership development, and operational excellence.As we expand sustainability-driven initiatives across Canada and the USA, we are building strategic funding partnerships to accelerate impact.Role OverviewWe are seeking a proactive and strategic Grant Specialist to lead the identification, development, submission, and management of grant funding opportunities that support LeanScaper's sustainability, workforce development, innovation, and industry advancement programs. Working closely with the CFO and Director of Accounting & Finance, this role will ensure compliance, build funder relationships, and help translate funding into measurable impact directly enabling LeanScaper to accelerate industry transformation across North America.Key Responsibilities1. Grant Pipeline DevelopmentIdentify relevant federal, provincial, and private grant opportunities across Canada (e.g., Innovation Canada, CanExport, SDTC, NRC-IRAP, and provincial/industry programs)Build and maintain a prioritized grant pipeline in LeanScaper's Grant Tracker, including statuses, deadlines, and ownersApply LeanScaper's Grant Opportunity Scorecard to assess eligibility, competitiveness, and ROI of each opportunityDevelop grant calendars and submission roadmaps, with internal deadlines set at least 2 weeks ahead of funder deadlinesPrepare and distribute a monthly Funding Opportunity Report to the leadership team2. Proposal Development and SubmissionLead the end-to-end grant writing processCollaborate cross-functionally with the CEO, Department Leads, and Product & Engineering team to gather program, financial, and impact dataDevelop compelling narratives aligned with funder priorities and LeanScaper's strategic objectivesPrepare budgets and financial justifications in collaboration with the CFOEnsure all submissions are compliant, complete, and on time3. Grant Management and ComplianceTrack reporting deadlines, deliverables, and funder correspondenceEnsure compliance with grant terms, funding agreements, and audit requirements (7-year record retention)Coordinate financial and impact reporting with CFO and assigned Project LeadsEnsure grant expenses are coded to dedicated accounts in ERPMaintain audit-ready grant documentation4. Budget and Financial IntegrationWork with the Finance team to embed all approved grants into LeanScaper's annual budgets and rolling forecastsSupport cash flow modeling for milestone-based disbursementsContribute to monthly actual vs. budget tracking included in financial reports to the Executive Leadership TeamTrack and report the funding impact per crew as a measure of added capacity or profitability5. Impact Measurement and ReportingDefine measurable KPIs tied to each funded initiativeBuild reporting frameworks for sustainability and workforce outcomesSupport development of impact reports and case studiesTranslate grant outcomes into marketing and partnership stories that position LeanScaper as a credible sustainability partner6. Relationship DevelopmentBuild and maintain relationships with funding agencies, industry associations, and strategic partnersRepresent LeanScaper in funding-related meetings and information sessionsSupport strategic partnership development aligned with grant funding opportunitiesQualificationsRequired:3+ years of experience in grant writing or grant managementProven success securing Canadian government or institutional fundingStrong understanding of compliance and reporting requirementsExcellent writing and storytelling skills with the ability to craft persuasive, funder-facing proposalsStrong financial literacy and ability to interpret and build budgetsExceptional organizational and project management skillsProficiency with Notion, Google Drive, OneDrive, Office 365 and AI toolsPreferred:Experience with sustainability, climate, workforce development, or industry transformation programsFamiliarity with both Canadian and US funding systemsExperience with ESG, impact measurement, or outcomes-based reportingFamiliarity with ERP systemsBackground working in startups or high-growth organizationsCompetenciesStrategic thinker with operational disciplineHighly detail-oriented without losing big-picture alignmentSelf-starter who thrives in ambiguityStrong cross-functional collaboratorWhat Success Looks Like (First 12 Months)5+ relevant grant opportunities identified and entered into the pipelineSubmitted a slate of high-quality grant applications with a target 50% success rateSecured funding aligned with LeanScaper's strategic prioritiesAverage turnaround from opportunity identification to submission of 8 weeks100% of approved grants embedded in budget, forecast, and monthly financial reportingBuilt a repeatable grant management system with clear compliance and reporting frameworksPositioned LeanScaper as a credible sustainability and innovation funding partnerRole Type:full-time contract or fractional (to start, with growth potential)Why This Role MattersThis role will directly enable LeanScaper to accelerate industry transformation, expand sustainability programming, and unlock scalable impact across North America. The Grant Specialist is a key strategic contributor turning funding opportunities into real capacity for the landscaping professionals we serve.
Job Title
Grant Specialist