Job Title

Join us. Unleash your energy within. If you have worldclass ambitions to reach the stars while keeping your feet on the ground, were the team for you. Weve created a new breed of company futurefocused with reimagined ambition across all disciplines within the energy sector.About you:We love people who know their own potential and are not afraid to use it. We know that together, were far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.We are committed to our diverse and inclusive community a place where we can all be ourselves, thrive and develop. From day one, we offer a range of familyfriendly, inclusive employment policies, flexible working arrangements, and employee networks to support staff from different backgrounds.As an Equal Opportunities Employer, we value applications from all backgrounds, cultures, and abilities.Were a disabilityfriendly employer and can make adjustments to support you to perform at your best during the recruitment process.Our purpose and beliefs:As Kent, were tackling the greatest challenge of our time to bring our world the energy it needs in the most responsible way ever imagined.Its the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:We PLAY BIGWe thrive on EMOTIONAL AGILITYWe are FANATICAL ABOUT PERFORMANCEWe are built on INFINITE THINKINGOur vision for Diversity, Inclusion and Belonging:We recognise that diversity & inclusion are catalysts for success. Were heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character no matter what ethnic background, gender, age, religion, identity, or disability.About the job:Kent is looking for a Lead Office(s) Coordinator to be based in Calgary, AB to support our Canada operations.You will help with facilities & building management, event management and planning, vendor management, travel coordination, administrative tasks and general office administration.Most importantly, you will help us make the Kent environment a place where everyone feels welcomed and wants to work in!Responsibilities:Administrative Team ManagementSupervise or coordinate administrative staff (2) for our Calgary and Edmonton offices (task delegation, training, and performance monitoring).Assign/delegate responsibilities and tasks to administrative team members to fulfil all facilities operations needs at both Calgary and Edmonton offices.Facilities & Building ManagementServe as primary liaison with building(s) management, security and facilities service providers.Manage building(s) access(es), security protocols, parking, visitor systems, and emergency response procedures.Coordinate facility maintenance, repairs, cleaning services and office equipment (printers, phones, IT issues) through respective teams.Maintain office floor plans for our Calgary and Edmonton offices, records storage.Support office inspections, environmental assessments, air quality monitoring and energy consumption tracking.Point of contact for building emergencies and security issues.Event Planning and ManagementSupport adhoc planning, logistics and execution of events for internal celebrations, holiday parties, external client meetings or events. The support can extend beyond regular working hours for such adhoc events.Organize and lead team building and engagement activities.Office OperationsManage office supplies inventory, place orders and negotiate with vendors/suppliers.Ensure all office kitchen areas remain clean, wellstocked and fully functional.Ensure compliance with health & safety policies and office procedures.Monitor & track office expenses;Categorize costs (e.g., office supplies, utilities, cleaning services, equipment leases, subscriptions, team events, travel for admin purposes) and flag any variances or overspending early.Process and manage invoices, payments and reimbursements.Handle accounts payable for office vendors and approve expense reports (staff petty cash or small purchases).Reconcile receipts and ensure timely payments to avoid penalties.Verify all spending follows company policies, legal requirements and any tax guidelines, preventing unauthorized purchases and maintaining auditready records.Assist with basic HR tasks (onboarding new employees, employee offboarding process, reporting, timesheet support and internal communications).Assist with employee flight bookings, hotels and car rentals and update company travel portal.In addition to the responsibilities listed herein, the employee may be required to perform other adhoc tasks as needed or directed by the supervisor or management. These tasks will be within the reasonable scope of the employees skills, capabilities, and role within the organization. The intent of this provision is to allow for flexibility and adaptability in meeting the dynamic needs of the organization, ensuring that operational requirements can be met efficiently. All such tasks will be assigned considering the employees current workload and with respect to their professional development.Knowledge/ Qualification/ Training/ CertificationMinimum 8 years in administrative roles, ideally combining PA/Executive Assistant and Office Manager experience.College diploma in Business Administration or equivalent is preferred but not mandatory.Previous experience assisting in preparing and developing an office budget as well as identifying cost saving opportunities.Previous experience running reports and providing insights to leadership to support decision making on office spending.Demonstrated experience with event planning for internal/external stakeholders.Advanced knowledge and skills in Microsoft Office, specifically Word, Excel, PowerPoint, Outlook and Teams.Computer proficiency with general knowledge of networks and issue troubleshooting.CommunicationStrong written and verbal communication; professional phone manner.Behavior/ Core CompetenciesExcellent organizational and time management skills with the ability to prioritize in a fastpaced environment.High level of discretion and confidentiality.Problem solving mindset and proactive approach.Flexible to accommodate occasional out of hours availability for urgent leadership needs.Reliable, discreet and trustworthy.Calm under pressure with excellent attention to detail.Personable and able to interact with staff, client and vendors professionally.Selfmotivated and able to work independently.HSSEQThe Employee shall observe the Health, Safety, Sustainability, Environment and Quality rules of the Company; its clients and the governing authorities of the host country.Details about the roleLocation: Calgary, ABRelocation required: NoTravel required: MinimalContract type: Regular, FullTimeExperience level: 8 years #J-18808-Ljbffr