About DaviesDavies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montral, Toronto and New York, we are consistently at the centre of the most challenging deals and cases in Canada and abroad.A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.About the PositionWe are looking for a Records Clerk to join the Records team in our Toronto office. Reporting to the Supervisor, Records, this individual will be part of a collaborative and supportive team which organizes, manages and stores physical documents both onsite and off-site and is the gateway for document retrieval.We are looking for a team player who is highly detail-oriented, organized and possesses excellent communication skills. This position is in-office from Monday to Friday from 9:00 a.m. to 5:00 p.m.Primary ResponsibilitiesMaintain confidentiality on all firm recordsOpen new client files and maintain up-to-date logs, including information about file changes and accessPerform data entryFile client materials in accordance with Records department standardsRetrieve files from both on-site and off-site locationsClose files as part of the off-site storage processShift and reorganize file collection when space is requiredRespond to internal inquiries/requests received by email and telephoneTrack and document location of filesProcess record books/closing books into the filing systemAssist with file requests from legal assistants, law clerks, law students and lawyersModerate lifting of boxes and files on a regular basisScan and upload files to create digital copies of physical recordsAssist with various projects and duties as assigned by the Supervisor, RecordsQualificationsOne to two years of administration experience would be considered an assetData entry experience is preferredProficient with MS Office Suite (Excel, Outlook, Word, Adobe), with technical skills to learn new software and programsExperience with Aderant software would be considered an assetDetail-oriented and understands the importance of accuracySelf-directed with strong organizational and time management skillsExcellent interpersonal skills, including strong verbal and written communicationA team player who also works well independentlyExcellent prioritization skills and ability to handle multiple tasks efficientlyCapable of handling confidential information while using good judgmentSalary RangeThe expected starting salary range for this role is $45,000$50,000. The final offer will be determined based on the successful candidate's experience and qualifications.To ApplyFor more information or to submit your application, please email Robyn Hayes, Human Resources Business Partner at .We thank all applicants for their interest; however, only those selected for further consideration will be contacted.Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.
Job Title
Records Clerk