Job Title

Executive Assistant to the CEO Location: Downtown Toronto Employment Type: Contract 3 - 6 months Role Overview The Executive Assistant (EA) to the CEO serves as a strategic partner and trusted gatekeeper, providing high-level administrative, operational, and project support. This role requires exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced, high-stakes environment. The ideal candidate from financial industry,is proactive, detail-oriented, and capable of anticipating the CEOs needs while ensuring seamless day-to-day operations. Key Responsibilities Executive Support Manage complex calendars, scheduling, and prioritization of meetings across multiple time zones Coordinate domestic and international travel, including detailed itineraries Prepare briefing materials, agendas, and presentations for meetings and board engagements Act as the primary point of contact between the CEO and internal/external stakeholders Screen and manage communications, including emails, calls, and correspondence Strategic & Operational Support Support execution of strategic initiatives and special projects led by the CEO Track key deliverables and follow up with leadership team to ensure accountability Assist in preparing reports, dashboards, and executive summaries Conduct research and compile data to support decision-making Board & Leadership Coordination Coordinate board meetings, including logistics, materials, and minutes Liaise with senior executives and cross-functional teams on behalf of the CEO Maintain confidentiality on all board-level and executive matters Office & Communication Management Draft and edit internal and external communications on behalf of the CEO Ensure smooth communication flow within the executive office Support company-wide initiatives, events, and leadership meetings Qualifications Bachelors degree or equivalent experience 510+ years of experience supporting C-suite executives, preferably a CEO Strong business acumen and understanding of corporate environments Exceptional organizational and time-management skills High level of professionalism, discretion, and confidentiality Key Skills Advanced proficiency in Microsoft Office / Google Workspace Excellent written and verbal communication skills Ability to prioritize and manage multiple tasks under pressure Strong problem-solving and critical-thinking abilities High emotional intelligence and stakeholder management skills What Success Looks Like CEOs time is optimized and aligned with strategic priorities Seamless execution of meetings, travel, and communications Proactive identification and resolution of issues before escalation Strong relationships with internal and external stakeholders Candidates must be eligible to work in Canada I would like to thank all the candidates in advance. Please do stay connected on LinkedIn for future opportunities. Shortlisted candidates will be contacted . This position reflects a current vacancy with one of our clients. Our Recruiters combine their expertise and AI-enabled technology in the recruitment process.