LeverageTek is seeking an Administrative Assistant to join our team. This is a hands-on coordination role, ideal for a highly organized, proactive professional who thrives in a fast-paced environment and takes pride in keeping things running smoothly behind the scenes. You excel at managing competing priorities, communicating clearly, and anticipating the needs of the people around you. With a strong work ethic, positive attitude, and a collaborative spirit, you bring calm, structure, and reliability to a high-performing team. This is a permanent, full-time position based in Ottawa, with a hybrid work model requiring in-office presence 3.5 days per week. Working hours are 8:00 AM to 4:30 PM, Monday to Friday. This role offers a competitive salary, comprehensive benefits, and the opportunity to grow within one of Canadas leading staffing firms. Youll be embedded in a supportive, energetic team and play a meaningful role in enabling the success of our recruiters, account executives, and leadership team. Key Responsibilities Assist colleagues with administrative tasks throughout the recruitment lifecycle, including posting job advertisements, formatting resumes, and maintaining candidate records in the companys ATS Coordinate and schedule candidate interviews, assessments, and debrief calls, managing communications on behalf of the recruitment team Support Account Executives with administrative and coordination tasks, including preparation of client-facing documents, proposals, and reports Assist with client onboarding documentation, compliance requirements, and meeting coordination Assist with the preparation, distribution, and tracking of contractor and client contracts Manage shared inboxes (including accounts payable/receivable) and ensure timely routing and response of correspondence Track contract renewals, extensions, and key compliance deadlines Provide day-to-day administrative support to the COO, including calendar management, meeting coordination, agenda preparation, and note-taking Support onboarding logistics for new employees and contractors Maintain organized and up-to-date filing systems, both digital and physical Identify opportunities to improve administrative processes and workflows Assist with special projects and operational initiatives as assigned Experience & Education 13 years of experience in an administrative, coordinator, or operations support role Experience in a professional services environment is a strong asset Post-secondary education in Business Administration, Office Administration, or a related field is preferred, or equivalent work experience Proficiency with Microsoft Office 365 Suite (Outlook, Word, Excel, Teams) Experience working with an ATS or CRM platforms is an asset Salary Range: $47,000 - $55,000 This is an existing position vacancy. About LeverageTek Staffing Solutions Founded in 2003, LeverageTek provides end-to-end, cross-functional staffing solutions throughout North America. We are a trusted partner to leading private and public sector organizations and experts in talent solutions that create optimal business outcomes. Our roots are in technology, but we are also a proven leader in accounting and finance, sales and marketing, human resources, supply chain, and legal talent acquisition. We offer contract and permanent staffing, executive search, talent mapping, management consultancy, and contractor payroll management. LeverageTek is an equal opportunity employer. We offer a welcoming and inclusive environment in service to one another, our customers, the candidates we represent, and the diverse communities we call home. We do all of this with kindness, empathy, and respect for each other. LeverageTek is committed to employment equity and creating a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, religion, gender, national origin, age, disability, and marital status. LeverageTeks specialized recruiting professionals use their expertise and our proprietary AI to accelerate connections between top talent and leading companies, while ensuring all screening and hiring decisions remain with our expert human team Accessibility accommodations are available upon request.
Job Title
Administrative Assistant