Job Title

Company OverviewWe are a boutique, high-performing real estate team based in Newmarket, serving York Region and the Greater Toronto Area.Our focus is simple: deliver a refined, concierge-level experience backed by strong market knowledge, strategic marketing, and disciplined execution. Every detail mattersfrom how a property is presented to how a deal is managed.We operate with a high standard, move quickly, and continuously refine how we do business.If you take pride in doing things properlyand want to be part of a team where quality and professionalism leadyoull fit in well here.The Position:Executive Assistant / Operations Manager (Real Estate Team)Location: Newmarket, Ontario (Hybrid)Full-TimeVehicle & Drivers License Required$45,000 $65,000 + Performance BonusesAbout the RoleWere a fast-growing, high-performance real estate team based in Newmarket looking for a high-level Executive Assistant / Operations Manager to run the day-to-day operations of the business.This is not a basic admin role.Youll be responsible for keeping deals on track, systems running efficiently, and ensuring a high-end client experience at every step.If youre someone who sees gaps in a business and fixes them without being asked, youll do very well here.What Youll Be DoingOperations & Deal ManagementManage listings and transactions from launch to closeCoordinate with clients, lawyers, lenders, stagers, and photographersTrack deadlines, deposits, conditions, and key milestonesEnsure nothing gets missed across multiple active dealsExecutive SupportManage calendars, emails, and daily prioritiesKeep leadership focused by handling execution and follow-throughPrepare documents, reports, and internal communicationsCRM & Systems (Follow Up Boss)Manage and maintain CRM (Follow Up Boss)Ensure leads are properly tracked, followed up, and nurturedBuild and improve workflows, automations, and pipelinesMonitor agent activity and accountabilityMarketing & Content SupportCoordinate listing launches (MLS, media, marketing assets)Assist with social media content (Instagram, YouTube, etc.)Perform light video editing (Reels, short-form content)Maintain a consistent, high-quality brand presenceDesign promotional and marketing pieces (Canva, Adobe)Process ImprovementIdentify inefficiencies in the business and fix them proactivelyBuild and refine systems and SOPsdesign and implement AI workflows to increase efficiencyContinuously improve how the business operatesWhat Were Looking ForNon-Negotiables:Extremely organized and detail-orientedStrong communicator (written & verbal English)Proactive problem solver (takes initiative without being asked)Tech-savvy (CRM experience required; Follow Up Boss is a strong asset)Comfortable in a fast-paced, high-performance environmentFull-time availabilityValid drivers license + reliable vehicleBonus (Nice to Have)RECO license (or working toward it)Experience in real estate administration or transactionsExperience with Follow Up Boss CRMSocial media + video editing skills (CapCut, Canva, etc.)Compensation & Growth$45,000 $65,000 salary (based on experience)Performance-based bonuses90-day review with clear expectations and growth pathOpportunity to grow into a senior operations roleWho This Role Is ForSomeone who takes ownership and executes at a high levelSomeone who enjoys solving problems and improving systemsSomeone who wants to grow with a business long-termSomeone who treats the business like their own and takes pride in contributing to its growth and success.Who This Role Is NOT ForSomeone who needs constant directionSomeone looking for a low-responsibility admin roleSomeone uncomfortable with accountabilityIf youre average, this role will feel like a lot.If youre exceptional, this is where you level up quickly.Job Types: Full-time, PermanentBenefits:Company eventsOn-site parkingPaid time offWork Location: In person