About UsSMS Security is a growing security services company headquartered in Toronto, proudly serving multi-residential condominium communities across the Greater Toronto Area. We provide guard services, installation and servicing of security systems, mobile patrol, and parking enforcement and were scaling fast. Were looking for a sharp, proactive Executive Assistant to help power our leadership team.The RoleThis is a newly created, high-impact role supporting three members of our senior leadership team: our COO, our Director of Sales & Business Development, and our Director of Guard Operations. Youll be at the centre of a fast-moving organization, keeping priorities aligned, communications flowing, and logistics seamless.What You Will DoManage complex calendars, scheduling, and meeting coordination for three senior leadersOwn and maintain the company-wide calendar, ensuring key dates, deadlines, and events are organized and communicatedHelp plan and coordinate company social events, team celebrations, and off-sites from concept through executionPrepare agendas, meeting materials, and follow-up action items for internal and external meetingsDraft and proofread correspondence, presentations, and reports on behalf of leadershipCoordinate travel arrangements, expense submissions, and logisticsAct as a liaison between leadership and internal teams, clients, vendors, and external partnersSupport special projects, research, and operational initiatives as directedManage company memberships and subscriptions, ensuring timely renewals and tracking return on investmentMaintain and organize secure records of company passwords and access credentialsSupport the documentation and maintenance of company policies and proceduresHandle confidential information with the highest level of discretionManaging office inventoryWhat We're Looking For5+ years of experience in an executive assistant or senior administrative role, ideally supporting C-suite or multiple senior leaders simultaneouslyExceptional organizational skills with the ability to manage competing priorities without dropping the ballStrong written and verbal communication skills you represent leadership in every interactionTech-savvy and comfortable with tools like Google Workspace, Microsoft Office, and project/task management platformsA self-starter who anticipates needs before they arise and brings solutions, not just problemsComfortable with ambiguity and excited about building out the processes and structure to support our growthProfessional, polished, and discreet you understand the importance of confidentialityExperience in a service-based, operations-heavy, or field services environment is an assetWhy Join UsCompetitive salary with opportunity for a discretionary bonusWe invest in people who take ownership those who go above and beyond are noticed and rewardedWork alongside a supportive, values-driven leadership team that is committed to your development, not just your outputStable, growing company with a strong client base in the GTA condominium market and ambitious plans to scaleBe part of a team that embraces technology and efficiency including AI tools to help you do your best workSalary Range: $65,000-$80,000SMS Security is committed to ensuring an inclusive and accessible recruitment process for all candidates. If you require any accommodations during the recruitment and selection process, please let us know. We are happy to make necessary arrangements to support your accommodation needs.We thank all applicants for their interest in a career with SMS Security; however, only those candidates who are selected for an interview will be contacted.
Job Title
Executive Assistant