Location: Spadina Ave Toronto, ON (4 days per week, in-office required)Hours: 9:00am-5:00pm Position Type: Full-TimeJob Overview:Bodega Public Relations is seeking a highly organized, proactive, and versatile Operations Manager to support our fast-paced, dynamic team. This role encompasses a wide range of responsibilities, including project coordination, financial tracking, scheduling, HR support, executive assistance and client-facing tasks, ensuring smooth daily operations and exceptional service delivery.The ideal candidate thrives in a fast-moving environment, anticipates needs, and is eager to take ownership of administrative and operational processes. This is a hands-on, do-it-all position for a motivated professional ready to lead administrative operations and contribute to the overall efficiency and success of our team.Key ResponsibilitiesAdministrative & Financial SupportTrack and manage budgets across multiple projects and clients, ensuring accuracy and timely reporting.Process on-site payroll and maintain precise employee records.Generate, issue, and manage invoices; monitor overdue payments and follow up as necessary.Coordinate payments to clients, contractors, and vendors, maintaining financial accuracy.Draft, review, and process vendor contracts in collaboration with relevant stakeholders.Maintain and reconcile team expense reports.Conduct research and assist with writing and submitting grant applications.HR / People OperationsAssist in recruiting, hiring, and onboarding new team members.Maintain employee records, ensuring accuracy, confidentiality, and compliance with legal requirements.Support performance review processes, training, and employee development initiatives.Help implement HR policies and procedures to ensure consistency and compliance.Serve as a resource for team members regarding HR questions, benefits, and internal policies.Office & Operations ManagementOversee office supply inventory; order and restock as needed to maintain smooth operations.Coordinate maintenance of office equipment and facilities, ensuring a safe, organized, and clean environment.Assist with office-related budget planning and track operational expenses.Support planning and logistics for company events, staff gatherings, and internal initiatives.Track inventory and assist with stock organization.Prepare, pack, and ship PR kits; coordinate courier services and shipments.Executive SupportManage and coordinate the Managing Directors daily calendar, accommodating shifting priorities and last-minute changes.Serve as a professional first point of contact for internal and external stakeholders, screening communications and handling inquiries with discretion.Prepare materials, presentations, and briefing notes for meetings and strategic discussions.Assist with special projects, research, and ad hoc tasks to support organizational goals.Run errands, support day-to-day operational tasks, and contribute wherever needed to ensure organizational efficiency.Qualifications:2-3 years of experience in an administrative roleBasic understanding of public relations or communicationsProven ability to thrive in a fast-paced environment with multiple prioritiesStrong attention to detail and time management skillsExcellent problem-solving, organizational, and communication abilitiesComfortable multitasking and managing competing deadlinesExperience handling sensitive information with discretionProficiency with Google Workspace (Docs, Sheets, Calendar, Drive, etc.)What We Offer:Boutique Agency Vibes: Hands-on experience with room to grow.Flex Fridays: Weekends start at 3 PM - year-round.Vacations & Wellness Days: Time to recharge and reset.Wellness Stipend: To invest in you - however you choose.Supportive Team Culture: Innovation, individuality, and passion thrive here.Exciting Brands: Shape campaigns that make an impact.Please note: this is an administrative role, not a PR-specific position.
Job Title
Operations Manager