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Job Description This competition is open to all applicants; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status. Location This role is in-person at North Campus Edmonton. Flexibility for work from home to be discussed. If you are an experienced and professional Executive Assistant who is interested in working within the heart of healthcare and medical education, we want to hear from you. Working for the Department of Family Medicine The University of Alberta Department of Family Medicine is a top school for Family Medicine in Canada. As a department, we are responsible for educational innovations and research that have been adopted across Canada and internationally. Lead by Department Chair, Dr. Tina Korownyk, we are innovative and creative thinkers, producing high-quality work. We are a learning organization, constantly seeking to improve how we do what we do for our learners, patients, and communities. Description As the backbone of support to our leadership team, the Chair and the Academic Department Manager, youll drive seamless administrative operationscoordinating meetings, managing communications, and supporting strategic initiatives. Your organizational expertise will keep our department running smoothly, ensuring confidentiality and efficiency in a fast-paced academic environment. You will support departmental leadership with high-level administrative coordination: governance, communications, and operational initiatives. Manage calendars, meetings, and records while ensuring confidentiality and efficiency in a dynamic environment. Responsibilities Executive & Strategic Support Manage complex physician calendars, prioritizing competing demands. Provide backup support to the departments other Executive Assistant. Governance & Meetings Organize leadership and committee meetings: agendas, logistics, minutes, and tech support. Maintain governance records per institutional standards. Communication & Correspondence Draft and edit emails, letters, announcements, and briefing notes. Research & Reporting Compile data for reports, presentations, and strategic documents. Create charts, graphs, and spreadsheets to track metrics and initiatives. Develop customized reports for specialized needs. Operational Support Assist with event planning, retreats, and special projects. Qualifications Education: Degree or Diploma in Business Administration Experience: 3+ years of progressive office administration experience; post-secondary environment experience preferred. Operational Skills: Demonstrated success in event coordination, complex data management, and high-accuracy reporting. Soft Skills: Proactive self-starter with a strong collaborative mindset and meticulous attention to detail. Communication Skills: Exceptional interpersonal skills with a proven ability to handle sensitive information with tact and discretion. Fluent in both verbal and written communication. Adept at engaging effectively with individuals from diverse cultural backgrounds. Technical Proficiency: Advanced expertise in MS Office, Google Workspace, and database management. University Systems: Knowledge of University of Alberta systems (PeopleSoft, HCM, SupplyNet). Application Instructions Click ''Apply Now'' to submit your resume and cover letter. This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA). This position offers a comprehensive benefits package. About Us The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Mtis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community. The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide. Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more. At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs. We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. All University employees have a responsibility to foster a workplace that prioritizes safety in all its formsphysical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns. The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Mtis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply. LUniversit de lAlberta sengage crer une communaut universitaire o chaque personne se sent valorise, o les obstacles la russite sont limins et o des connexions enrichissantes peuvent se dvelopper. Nous accueillons les demandes de toutes les personnes qualifies. Nous encourageons les femmes; Premires nations, Mtis et Inuits; membres des groupes minoritaires visibles; personnes handicapes; personnes de toute orientation sexuelle ou identit et expression de genre; et toutes les personnes qui peuvent contribuer la diversification des ides et luniversit postuler. About The Team The Faculty of Medicine & Dentistry is one of the worlds top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors. #J-18808-Ljbffr