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Terms of Employment: Contract Full-Time (12 Months) Location: Head Office Hours of Work: Monday to Friday, 37.5-hour work week Vacancy: 1 Hiring Range: $30.28 $32.38/hour About Mount Pleasant Group: Mount Pleasant Group (MPG) is a not-for-profit organization that has been dedicated to serving families in the Greater Toronto Area since 1826. MPG comprises of two affiliated entities: the Mount Pleasant Group of Cemeteries (MPGC) and Canadian Memorial Services (CMS). Together, they deliver comprehensive death care services with compassion and professionalism. MPGC owns and operates ten cemeteries and four crematoriums across the GTA, while CMS provides funeral services at nine locations, including funeral centres within MPGC cemeteries and standalone facilities known as The Simple Alternative. As a trusted community partner and environmental steward, MPG is committed to innovation, leveraging new trends and advancements in technology while upholding our long-standing values. Our team takes pride in the meaningful work we do every day, helping families navigate life's most challenging moments with care and respect. Our Vision: A world where dignified, inclusive, innovative and trustworthy death-related planning and care are accessible to everyone. Our Mission: MPG will serve the diverse clients and communities of yesterday, today and tomorrow with excellence and compassion to meet all their death care needs. At Mount Pleasant Group, we believe our strength lies in the passion and diversity of our people, and we deeply value the unique skills, perspectives, and experiences each individual brings to our team. We are committed to fostering an environment where everyone feels respected, supported, and empowered to be their authentic selves. By embracing inclusivity, we aim to build a workforce that collaborates meaningfully and reflects the richly diverse communities we are privileged to serve. We encourage individuals of all backgrounds, experiences, and identities, including those from underrepresented groups, to apply and join us in advancing our commitment to diversity, equity, and inclusion. About the Position: The Project Coordinator supports the successful delivery of development projects across Funeral and Cemetery operations by providing coordination, documentation, and administrative support throughout all phases of the project lifecycle. The role assists with scheduling, procurement processes, contract administration, reporting, and communication with internal and external stakeholders. Working closely with the Development team, the Project Coordinator helps ensure project activities remain organized, timelines are monitored, and documentation is accurate and up to date. This position contributes to smooth project execution by facilitating information flow, addressing routine issues, and supporting effective collaboration among project participants. The successful candidate will be required to: Project Coordination & Development Plan, coordinate, and support the execution of assigned development projects. Schedule and coordinate engineering and architectural consulting services to assist with the design and planning of capital projects. Track and monitor project timelines to ensure milestones and deadlines are met while maintaining project scope. Procurement, Contract Management & Documentation Prepare and administer tenders, RFQs, and RFPs, ensuring clear documentation and communication with potential vendors. Process invoices, cheque requisitions, and maintain organized and accurate procurement files. Support contract administration and field coordination to ensure adherence to approved project drawings and specifications. Review and analyze bid submissions and provide recommendations based on pricing, timelines, and quality indicators. Administer Letters of Credit and security deposits, ensuring accuracy, completeness, and timely submission of required documentation. Collect and maintain operational, project-related, and compliance data to support reporting requirements. Provide occasional coverage for Survey Coordinator tasks, including document preparation, tracking information, and coordinating requests. Track contract deficiencies, coordinate corrective actions, resolve outstanding issues, and prepare documentation for project handover to end users. Maintain accurate, organized, and uptodate documentation for all procurement and contractrelated activities, ensuring records are accessible for internal and external review. Stakeholder & External Relations Liaise with external contractors, consultants, suppliers, and municipal authorities to coordinate project requirements and ensure regulatory compliance. Collaborate with internal user groups and to understand project needs and facilitate seamless execution of projects. Communicate project progress and updates to the Project Management Specialists and/or Manager, Development and other relevant stakeholders. Coordinate construction schedules to minimize disruption to ongoing Funeral and Cemetery operations, addressing issues promptly as they arise. Identify potential risks related to project timelines, costs, or operational impacts, and contribute to mitigation strategies to support successful project delivery. Budget & Financial Oversight Support adherence to established budgetary controls for all assigned projects, including monitoring costs and identifying potential overruns. Other Additional duties, and tasks that fall within the scope of the role as assigned by the Manager, Development Qualifications: Certificate, diploma, or degree in Architecture, Construction Engineering, Construction Management, or equivalent combination of work experience, training and education One to three (1-3) years of relevant project coordination experience in the construction field, including planning, design and construction, interpreting and applying contract plans and specifications, and coordinating contracted construction projects A valid Ontario 'G' drivers licence, acceptable drivers abstract and vehicle for site visits Knowledge of construction tendering processes, standard forms of contract, construction management practices, and cost-tracking strategies. Knowledge of building systems, maintenance practices, and applicable regulatory requirements. Working knowledge of construction industry legislation (OBC, municipal by-laws, OHSA, etc.). Ability to read and interpret architectural, engineering, and site drawings. Working knowledge of sustainable building practices is an asset. Working knowledge of accessible design practices is an asset. Strong organizational, analytical, and problem-solving skills. Detail-oriented, with the ability to manage multiple tasks and priorities in a deadline-driven environment. Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders. Ability to maintain accurate digital records and use document management platforms (e.g., SharePoint) effectively. Familiarity with procurement documentation, bid evaluation processes, and contract administration systems or tools. Ability to identify routine issues or discrepancies in project documentation or field conditions and elevate appropriately. Knowledge of applicable funeral, cemetery, and cremation by-laws is an asset. Proficiency with AutoCAD (2020 or higher). Intermediate proficiency in Microsoft 365 applications (Excel, Word, Outlook, etc.). The Mount Pleasant Group is committed to providing equitable opportunities to all applicants and strives to ensure a barrier-free selection process. If you require accommodation during the recruitment and selection process, please send us an email with your accommodation needs at , quoting the job requisition ID # and the job title. Any information received related to accommodation will be addressed confidentially. Transparency in Our Hiring Process: Mount Pleasant Groups recruitment process may utilize artificial intelligence (AI) tools to assist in the initial screening and matching of applications to job requirements. These tools are designed to support efficiency and consistency in reviewing applications. All hiring decisions are made by our recruitment team, in conjunction with the respective hiring manager. If you have questions regarding this process or require an alternative review method, please contact us. #J-18808-Ljbffr