Job Title

Qui sommes-nous? CAD Industries ferroviaires est une socit qubcoise ambitieuse, en activits depuis plus de 60 ans, spcialise dans la rparation, la conversion et le reconditionnement dquipements ferroviaires roulant (wagons et locomotives en tous genres) qui avons des ateliers et bureaux Montral (secteur Lachine) et en Alberta (sous la bannire Caltrax). Au fil des ans, notre mission sest prcise afin de devenir une entreprise responsable qui cherche notamment rparer et prolonger la vie des quipements dont nos clients nous confient les travaux ou encore, dans plusieurs situations, de les moderniser et leur donner littralement une 2me vie. Dans leurs projets, nos quipes voient donc designer des quipements qui rpondront aux besoins de ces mmes clients qui uvrent autant du cot marchandise que passagers. Sommaire du poste Le/la Spcialiste Qualit Documentation assure la gestion, la conformit et lintgrit de toute la documentation qualit et technique associe aux activits du projet. Il/elle garantit la structure, la cohrence, la traabilit et lexhaustivit des dossiers documentaires (incluant les dossiers historiques / History Books), en troite collaboration avec les quipes Qualit, Ingnierie, Production, Achats et Projet. Ce rle est essentiel pour assurer le respect des exigences internes, clients et normatives (AAR, ISO 9001), tout en soutenant lamlioration continue du systme documentaire. Principales responsabilits Gestion documentaire - Qualit Recueillir, vrifier, valider et assembler la documentation technique et qualit ncessaire aux dossiers documentaires (History Books). Assurer lintgrit, la cohrence et la traabilit des documents mis par la production, lingnierie, le contrle qualit et les fournisseurs. Mettre en place et tenir jour la codification, les gabarits et la structure documentaire selon les standards CAD (intranet, procdures, formulaires). Assurer la mise jour priodique, la diffusion et larchivage contrl des documents Qualit (procdures, instructions, formulaires). Numriser, classer et transmettre les dossiers finaux aux clients dans les dlais convenus. Coordination et support oprationnel Effectuer le suivi des documents manquants auprs des inspecteurs, de la production, de lingnierie et des fournisseurs (via Achats). Assurer la rcupration des certificats fournisseurs (matriaux, composants, quipements), sassurer de leur conformit aux exigences applicables. Fournir un soutien administratif et documentaire lquipe Qualit (organisation, classement, mise jour doutils, entre de donnes). Contribuer la cration, lvolution et la mise en forme des plans qualit et des exigences documentaires projet. Conformit, audit et exigences ferroviaires Soutenir les audits internes et externes (clients, AAR, ISO), notamment en prparant la documentation requise. Assurer le suivi des actions documentaires issues des audits, inspections et revues qualit. Appliquer les exigences spcifiques au secteur ferroviaire lorsquelles touchent la gestion documentaire (AAR, spcifications techniques client, exigences dessais, certificats, etc.). Amlioration continue et partage des bonnes pratiques Participer lamlioration des processus documentaires (flux,numrisation, automatisation, rduction des risques derreur). Contribuer loptimisation des outils documentaires et des mthodes de contrle. Proposer des amliorations visant renforcer la fiabilit, lefficacit et la conformit du systme documentaire qualit. Toute autre tche juge pertinente pour la bonne tenue des projets en cours; Comptences et qualifications Formation Exprience DEC en technique de la documentation, gestion documentaire, administration ou discipline connexe. 2 3 ans dexprience en gestion de documentation technique ou qualit en milieu manufacturier; exprience ferroviaire ou industriel lourd : atout important. Exprience dans la gestion de dossiers qualit, certificats, documentation technique ou conformit Formation AAR (Association of American Railroads) (un atout). Connaissances tre en mesure de parler, de lire et de comprendre le franais et langlais, par oral et par crit tant donn les instructions de travail, les spcifications, les notes techniques en anglais du domaine ferroviaire ainsi que la clientle anglophone ; Connaissance des normes ISO 9001 (exigence) et des exigences ferroviaires (AAR, spcifications OEM) (un atout); Comptences Aptitudes Matrise de la suite Microsoft Office (Word, Excel, SharePoint) Aisance avec les systmes de gestion documentaire (GED) Capacit travailler en quipe et seul; Capacit de lecture et interprtation de documents techniques (plans, certificats, rapports dessais) Trs bon sens de lorganisation, capacit grer plusieurs tches simultanment tout en respectant les dlais convenus; Complter des documents, tre autonome, et avoir souci du dtail et la rigueur; -------------------------------------------------------------------------------------------------- Who Are We? CAD Railway Industries is an ambitious Quebec-based company that has been in operation for over 60 years. We specialize in the repair, conversion, and refurbishment of rolling railway equipment (various types of wagons and locomotives) with workshops and offices in Montreal (Lachine area) and Alberta (under the Caltrax banner). Over the years, our mission has evolved to become a responsible company focused on repairing and extending the lifespan of equipment entrusted to us by our clients. In many cases, we modernize these assets, essentially giving them a second life. Our teams design equipment that meets the needs of both freight and passenger clients. Position Summary The Quality Specialist Documentation is responsible for the management, compliance, and integrity of all quality and technical documentation related to project activities. He/She ensures the structure, consistency, traceability, and completeness of documentation packages (including History Books), in close collaboration with the Quality, Engineering, Production, Procurement, and Project teams. This role is essential to ensure compliance with internal, customer, and regulatory requirements (AAR, ISO 9001), while supporting the continuous improvement of the documentation system. Key Responsibilities Document Control Quality Collect, review, validate, and compile the technical and quality documentation required for documentation packages (History Books). Ensure the integrity, consistency, and traceability of documents issued by Production, Engineering, Quality Control, and suppliers. Establish and maintain document coding, templates, and structure in accordance with CAD standards (intranet, procedures, forms). Ensure periodic updates, controlled distribution, and archiving of Quality documents (procedures, instructions, forms). Digitize, organize, and submit final documentation packages to clients within agreed timelines. Coordination and Operational Support Follow up on missing documents with inspectors, Production, Engineering, and suppliers (via Procurement). Ensure the collection of supplier certificates (materials, components, equipment) and verify their compliance with applicable requirements. Provide administrative and document control support to the Quality team (organization, filing, tool updates, data entry). Contribute to the creation, development, and formatting of quality plans and project documentation requirements. Compliance, Audits, and Rail Industry Requirements Support internal and external audits (clients, AAR, ISO), including preparing the required documentation. Track documentation-related actions resulting from audits, inspections, and quality reviews. Apply rail industry-specific requirements related to document control (AAR, customer technical specifications, testing requirements, certificates, etc.). Continuous Improvement and Best Practices Participate in improving document control processes (workflow, digitization, automation, reduction of error risks). Contribute to optimizing documentation tools and control methods. Propose improvements to strengthen the reliability, efficiency, and compliance of the quality documentation system. Perform any other tasks deemed relevant to the successful execution of ongoing projects. Skills and Qualifications Education Experience College diploma (DEC) in documentation techniques, document management, administration, or a related field 2 to 3 years of experience in technical or quality document control in a manufacturing environment; rail or heavy industry experience is a strong asset Experience managing quality records, certificates, technical documentation, or compliance AAR (Association of American Railroads) training (an asset) Knowledge Ability to speak, read, and understand both French and English, verbally and in writing, due to work instructions, specifications, technical notes in English in the rail industry, and English-speaking clients Knowledge of ISO 9001 standards (required) and rail industry requirements (AAR, OEM specifications) (an asset) Skills Abilities Proficiency in Microsoft Office Suite (Word, Excel, SharePoint) Familiarity with document management systems (DMS) Ability to work both independently and as part of a team Ability to read and interpret technical documents (drawings, certificates, test reports) Strong organizational skills, with the ability to manage multiple tasks simultaneously while meeting deadlines Ability to complete documentation accurately, work autonomously, with attention to detail and rigor