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About the RoleReporting to the Manager of Investor Services, the Administrator, Investor Services is responsible for providing a best- in- class investor experience. This is achieved by ensuring that all services delivered meet and exceed Equitons high standards. A continuous focus on quality will lead to the identification of process improvements across Client Services to enhance the client experience.*This role is based in our Burlington Head Office 5 days/week. Key ResponsibilitiesProvide ongoing professional support to internal and external sales teams, the firms outside advisor network, and the firms clientsElevate and enable the Sales team to focus further on capital raise efforts and less on administrative tasksReducing operational risk to the company by ensuring compliance and security measures are in place and documentedSafeguard consistency of operations through detailed operating guides and proactive cross-training of team members Accountability for creation and maintenance of all Investor Services documentation and guides; ensuring details of all department processes and procedures are up-to-date and available for reference, including but not limited to; trades and transactions, customer account processing, changes to client accounts and information, customer FAQs, etc.Support the sales team on sales execution by providing active day to day updates on deal submissions, required documentation, transfer updates, status of funds and deal finalizationCommunication and provide customer feedback to Sales team members, compliance, operations, and IT in order to proactively create efficiencies, improve quality and focus on continuous improvements to our customer experienceMaintain deep expertise on internal systems and processes as well as external industry-based platforms and software used by partner firmsRemain current with industry changes that affect the business and navigate accordinglyLead the continuous improvement of internal processes, systems, and serviceLiaise and maintain strong relationships with internal departments and external partnersPrioritize client satisfaction and ensure a consistent level of impeccable service is provided across the departmentWhat You Bring: Post-secondary education in business or finance is an asset.Minimum of 3 years of client service in the investments field with emphasis on direct client interactions and resolutionAdministrative experience in the investments/financial industry including an understanding of various accounts and transactionsProficiency in MS Office SuiteProven experience in building and managing relationships with advisors and customers in the investment/ private equity industrySolid understanding of registered investment plans, such as RRSP, LIRA, RRIF, TFSA and exempt market Well-versed in securities transfers and estate settlement processes Exceptional knowledge of policy, procedures, all transaction types, and product offeringsDemonstrated process improvements and leveraging technology to streamline work flowsExcellent prioritization, organizational and multi-tasking skillsStrong oral and written communication skills complimented by strong interpersonal skillsPositive attitude, can-do attitude and team playerPredictive Index Assessments As part of our hiring process, candidates complete two short assessments from Predictive Index:A Behavioural Assessment (510 minutes, untimed) to understand your work and communication style.A Cognitive Assessment (12-minute timed) to measure learning and problem-solving abilities.These are not tests of intelligence or experience, they simply help us understand how you work best. Start the Behavioural Assessment here: https://assessment.predictiveindex.com/3S57/c44beded-eb4e-4147-ab2d-f577972dac7f?type=candidatebaAfter completing the first assessment, youll receive an email with instructions for the second assessment. About Us Founded in 2015, Equiton is one of Canadas fastest-growing private equity firms, helping Canadians build wealth through high-quality real estate investments. Our mission is to make private real estate accessible to more Canadians, and our team is the driving force behind our success. Follow us on LinkedIn Visit our Website Explore #LifeAtEquitonWhy Equiton?Our culture is built on integrity, accountability, and innovation. We empower our team to take initiative, think independently, and grow personally and professionally. To learn more about our core values, click here. Our Commitment to Diversity, Equity & InclusionWere an equal opportunity employer committed to building a diverse, inclusive, and accessible workplace where everyone feels valued and supported. If you need accommodation during the hiring process, please let us know. Were happy to help. Only those selected for an interview will be contacted.Please note that at present, legal eligibility to work in Canada is a prerequisite for this role.