Job Title

Strategic Executive Assistant to the President & CEO Location: Toronto, ON (In-Office, 5 Days) Industry: Banking / Private Equity / Family Office Salary: $110,000 $150,000 (Market-rate based on experience). The Opportunity We are seeking a sophisticated, high-functioning Strategic Executive Assistant to serve as the primary strategic foil and operational lead for our President & CEO. This is not a traditional administrative role; it is a 'Right Hand' position designed for a professional who thrives on high-stakes problem solving, cross-border diplomacy, and the seamless execution of a CEOs vision. As the firm scales from a private family office into a globally recognized institutional entity, you will be the 'glue' that holds the executive office together. You will act as a proxy, a gatekeeper, and a strategic coordinator, ensuring that every investor interaction, banking relationship, and internal project is executed with absolute precision. The role requires exceptional judgement, discretion, intellectual rigor, and the ability to operate seamlessly across strategy, operations, and the broader business. Lead the day-to-day functioning of the Office of the CEO, ensuring clarity of roles, cadence, and execution across priorities. Key Responsibilities 1. Strategic Proxy & Executive Operations Meeting Command: Attend all high-level meetings alongside the CEO. Capture critical nuances, track action items, and aggressively follow up with internal teams to ensure 100% completion. Final Filter: Review and package all materials from internal teams. Act as final quality controlrequest revisions and refine key messaging before any document reaches the CEO or an investor. CEO Communications: Manage the flow of operational communication between the CEO and the office team, ensuring clarity of intent and maintaining a high standard of professional etiquette. 2. Investor Relations & Market Presence Investor Collateral: Lead the compilation and finalization of investor packages, ensuring marketing materials and key messaging are sharp, accurate, and professional. Event Architecture: Design and oversee high-touch events for staff and investors, including dinner arrangements, travel logistics, and hospitality for global partners. Global Liaison: Act as a brand ambassador for the Presidents Office. Manage and maintain critical banking and trust-based relationships, representing the firm with poise and discretion. 3. Global Operations Cultural Navigation: Support the firms expansion into the UAE. Possess cultural fluency to navigate the Middle Eastern business landscape, adhering to local protocols regarding attire, professional conduct, and social engagement. Travel Leadership: Accompany the CEO on international circuits (approx. 23 weeks per quarter), managing the 'ground game' to ensure every meeting and logistics detail is flawless. The Ideal Candidate Industry Pedigree: Likely comes from a Banking, Private Equity, or Brokerage background. Understands the 'language' of finance and the urgency of the industry. Experience in a similar role. Executive Presence: Possesses understated authority. Poised, articulate, and capable of holding own in a room full of high-net-worth individuals and institutional bankers. The Anticipator: Solves problems before they happen. Sees three steps ahead on the calendar and identifies potential friction points before they impact the CEO. Adaptable Maturity: Comfortable navigating the unique dynamics of a growing family office, acting as a professionalizing force during rapid institutionalization. Requirements & Protocols Cultural Fluency: Previous exposure to the UAE or Middle Eastern business markets is highly preferred. Professional Standards: Adherence to high-stakes professional protocols (modest/conservative attire, diplomatic language, and absolute discretion). Skills and Qualification 15+ years of progressive leadership experience in financial services, investment management or similarly complex environments. Demonstrated experience working directly with Csuite leaders in a complex, highaccountability, fastpaced and missiondriven organization. Exceptional strategic thinking and analytical skills, with the ability to synthesize across large volumes of information and across finance, policy, governance, operations, stakeholder dynamics and narrative. Outstanding written and verbal communication skills, including preparation of executivelevel and Board materials. Proven ability to manage ambiguity, competing priorities, and highstakes situations with sound judgment and absolute discretion. High emotional intelligence, diplomacy, adaptability, and the ability to influence without direct authority. Entrepreneurial and growth mind-set. #J-18808-Ljbffr