Job Title

The Feldman Agency is seeking a highly experienced Senior Executive Assistant / Coordinator to support senior agents and operate at the center of our booking business.This is not a traditional EA role.This role is designed for someone who has worked on a live music, touring, or event agency booking desk and understands how to manage artists, offers, and live deal flow in real time.About the RoleYou will act as a right hand to an executive-level agent, while also functioning as a senior operator across booking, client service, and internal coordination.You will be expected to:Lead by example in how deals are processed and executedAct as a go-to resource for Booking Coordinators and admin staffHelp improve and evolve how our systems and processes workKey ResponsibilitiesAgent & Executive Support (Booking-Centric)Support an executive-level agent with top-tier service across all booking activityManage complex calendars tied to touring, routing, and live event schedulesOversee high-volume communications with buyers, promoters, managers, and clientsBooking & Deal Flow OwnershipProcess, review, and summarize incoming offers, holds, and confirmationsCoordinate bookings across assigned roster and maintain accurate artist calendars and routingPrepare and issue contracts, ensuring timely execution, deposits, and complianceFacilitate announce and on-sale execution, ensuring all approvals are in placeManage:ticket countssettlementsfinal show reportingTour & Client CoordinationAid in tour building through:venue availsrouting supportcalendar managementMaintain strong relationships with clients, buyers, promoters, and partnersRespond to inquiries quickly and professionally in a fast-moving environmentTeam Leadership & MentorshipAct as a senior resource and leader to Booking Coordinators and administrative staffProvide guidance on:deal flow managementbooking systemsclient communication standardsHelp troubleshoot issues and maintain consistency across the teamOperations, Systems & Process ImprovementContribute to improving internal workflows, booking processes, and team efficiencyAssist in the design, implementation, and ongoing optimization of internal database systemsEnsure accurate, organized, and accessible records across:offerscontractsartist assetsSupport special projects, reporting, and internal initiativesAdditional ResponsibilitiesSupport consulting clients (casino, corporate, festival, etc.)Assist with immigration paperwork and withholding tax complianceCoordinate meetings, prepare agendas, and capture notesManage expenses and administrative reportingWhat You Bring5+ years of experience in a live music, touring, or event agency environmentDirect experience working on a booking desk or supporting an agent rosterStrong understanding of:offers, holds, confirmationstouring logistics and routingcontracts, deposits, and settlementson-sales and event executionExperience mentoring or guiding junior team membersAbility to manage high-volume, time-sensitive workflows with precisionStrong systems mindset with interest in improving processes and toolsExceptional organization, discretion, and communication skillsCalm under pressure with a proactive, solutions-oriented approachWhy This Role MattersThis is a high-impact, senior role at the core of our agency.You will help drive how deals are executed, how teams operate, and how our booking function evolveswhile working closely with top agents and clients.If youve worked in live booking or touring and are ready to step into a more senior, leadership-oriented role, wed love to hear from you!