Job Title

The Unit Clerk (Ward Clerk) provides the main reception and clerical support to the hospital unit. They prepare, maintain and organize patient and other records, and provide clerical assistance to staff and Nurse Manager. They convey information and materials to other hospital departments related to the activities of the unit. They maintain a neat and organized desk area for the unit/department. The Unit Clerk (Ward Clerk) works closely with the nursing staff to communicate and organize patient information throughout admission, transfer and discharge while maintaining strict confidentiality. All duties are performed exercising reasonable care ensuring the safety of others. Duties will include, but are not limited, to:gathering and assembling patient medical record and communicating information to appropriate services upon patient admission, transfer or discharge working with the health records department;recording basic patient information on medical records and other related forms including specimen labels and requisitions and organizing patient charts and information prior to team rounds, quality assurance audits, etc.;gathering, assembling and maintaining required forms, reports and information on patient charts, including transcribing appropriate information into the Clinical Information System;completing and/or routing requisitions/forms for various services as ordered by physicians, government agencies and other treatment centres;receiving and relaying messages for patients and staff including paging nursing, allied health and medical staff;receiving, directing and providing information of a general, non-medical nature to visitors and telephone callers;providing unit welcome and orientation through distribution of unit brochures, accompanying newly admitted patients to their rooms and advising patients and families of admission and discharge times as well as any special arrangements;arranging transportation required for patient transport and transfer as needed and communicating information to receiving institutions and patient transport services as directed;arranging, scheduling and back entering appointments for patient services in other departments, specialist referrals, ambulatory or clinic services and physician treatments/exams;performing clerical functions such as payroll, staffing, minute taking, computer data entry, auditing activities, creating spreadsheets, typing or filing for unit records or for Nurse Manager as well as assisting in the general organization of the nursing station and work area as required; and performing other related duties as required.Minimum Qualifications:successful completion of Grade 12 supplemented by a Health Unit Coordinating Certificate or equivalent (including charting administration, medical terminology, computer essentials and document management); computer training with experience in relevant software programs (including word processing, spread sheets and payroll systems)typing speed of minimum 40 words per minute net of errors;good communication skills;successful applicant must have a good previous work and attendance record;additional relevant education and experience will be considered an asset.Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. The successful candidate will be the only individual receiving written notification of competition results. The 'Notification of Successful Candidates' list posted on the Employment Opportunity board will serve to inform all other applicants of competition results. Salary Range: $32.39 - $33.56 per hourBi-Weekly Hours: 75 hours Bi-weekly / 12 hour days, 8 hour days, and 5 hour daysPosting ID: 172580Closing Date: Tuesday April 21, 2026 at 4:00pm