Job Title

Urban Legal Recruitment is assisting our highly regarded client, a leading international business law and litigation firm, in the search for a dynamic and experienced Legal Assistant to support lawyers within their Banking & Finance practice in Calgary.This is an excellent opportunity for an intermediate legal assistant with 25 years of experience, although intermediate to senior candidates are encouraged to apply. The successful candidate will independently manage the day-to-day administrative and practice support activities for lawyers in a busy Banking & Finance practice. The ideal candidate will demonstrate a strong work ethic and be collaborative, professional, adaptable, and proactive in their approach to work.Work EnvironmentStandard hours of work are 8:00 a.m. to 4:00 p.m., with occasional pre-authorized overtime required to meet client needs.This position operates under a hybrid work model, with a mandatory requirement of three (3) days in the office and up to two (2) days remote, work permitting. In-office requirements may change based on business needs. The successful candidate must reside in or near Calgary, Alberta and be able to commute to the office as required.Key AttributesThe successful candidate will demonstrate:A strong client service mindset, with a commitment to delivering exceptional supportExcellent interpersonal skills and the ability to build strong working relationships across teamsA collaborative and proactive approach within a team-based environmentExceptional written and verbal communication skillsAdaptability and willingness to learn new technologiesStrong organizational and time management skills with the ability to manage multiple prioritiesExcellent attention to detail and accuracy in a fast-paced environmentStrong problem-solving skills and sound professional judgmentThe ability to handle sensitive and confidential matters with discretionPrimary ResponsibilitiesManage administrative duties including email and calendar management, meeting coordination, and travel arrangementsSupport lawyers with transaction management, including monitoring timelines, coordinating document execution, and assisting with closing processesMaintain bring-forward systems and provide reminders as neededPrepare legal documents and correspondence under lawyer supervision, including drafting letters, revising documents, and preparing document comparisonsTranscribe digital dictationAssist with monthly billing processes including time entry, draft billing preparation, and liaising with accountingMaintain organized electronic and physical filing systemsSupport new matter intake, including conflict checks and engagement letter preparationArrange searches including corporate, PPSA, land title, and bankruptcy searchesRegister security documents under applicable legislationCoordinate with other administrative departments as requiredProvide backup support to other assistants when neededProvide occasional reception coverage and other administrative duties as assignedRequired Knowledge and ExperienceCompletion of a Legal Assistant diploma or equivalent combination of education and professional experience25 years of experience as a Legal Assistant, ideally within Banking & Finance, Corporate Commercial, or Commercial Real EstateExperience working within a large law firm environment is considered an assetStrong understanding of business and legal terminologyExperience with BigHand is considered an assetProficiency in Microsoft 365, Excel, PowerPoint, Adobe Pro, digital dictation, and document management systems such as iManageAbility to work effectively in a fast-paced, team-oriented environmentExceptional organizational skills and attention to detailCandidates who do not meet every listed qualification are still encouraged to apply, as diverse experience and perspectives are valued.What Our Client Offers:Our client offers a collaborative and supportive environment where professional development is encouraged and contributions are valued. In this full-time, permanent role, the firm offers:Competitive compensation packageFlexible medical and dental benefits, including telemedicine servicesHybrid work flexibilityShort- and long-term disability coverageEmployee and family assistance program (EFAP)Group retirement savings plan with matching contributionsPaid vacation, sick days, and personal daysWellness subsidy and educational reimbursementTransportation subsidyMaternity and parental leave top-upEmployee referral programFirm-paid professional membershipsOpportunities to give back through firm community initiativesCandidates are asked to apply via LinkedIn or email their resume in confidence to Shona Tischner at: At Urban Legal Recruitment, we guarantee discretion and confidentiality. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.