Job Title

Reporting to the General Manager, Yellowline, the Project Administrator supports daytoday customer service and site operations administration, paperwork, data entry, and basic coordination tasks to help keep site operations running smoothly. This individual will partner with site supervisors and yard/plant teams to ensure timely movement of materials and excellent stakeholder communication.PRIMARY SCOPE OF ROLEThis is an entry-level administrative support role based at an active asphalt plant. This role is ideal for someone who enjoys organized, routine work, has strong attention to detail, and is comfortable working in a construction/industrial environment.Customer, Order, and Documentation SupportAct as a first point of contact for basic order and delivery inquiries (internal and external)Enter and review daily scale tickets; flag and escalate discrepancies to operations staffPrepare and maintain Bills of Lading (BOLs) and supporting documentationAssist with reviewing tickets and entering updates in the system (JDE) prior to billingSupport quote entry and basic updates (e.g., unit price changes as provided)Set up new vendors and product items in the system as requiredInventory and Logistics SupportEnter inventory receipts into the system based on packing slipsTrack incoming shipments and update records; flag missing or incorrect informationAssist with coordinating deliveries and schedules alongside dispatch/operations teamsAdministrative SupportEnter approved hourly payroll data for site employeesAssist with basic accounts payable/receivable data entry tasksSupport expense reimbursementsProvide general administrative support to the site team as neededPOSITION REQUIREMENTS2+ years of experience in customer service, operations support, dispatch/logistics coordination, scale house administration, or construction/aggregate industry support rolesExperience working with Bills of Lading (BOLs), scale tickets, or shipping/receiving documentationPrior experience using ERP systems, preferably JDE (JD Edwards), including quotes, ticket edits, inventory receipts, and vendor/product setups.Experience working with field/operations teams and supporting hourly payroll processes is an assetProficiency in Microsoft SuiteWHAT WE OFFERExpected Base Salary: $45,000 - $55,000 per year. The actual base salary will depend on several factors including experience, qualifications, internal equity, work location and market expectations. Annual performance-based bonusComprehensive group benefits programRetirement savings programCareer growth and advancement opportunitiesArtificial Intelligence (AI) Disclosure: AI tools are not used in the screening or assessment of applicants for this position.Vacancy Status: This posting is for an existing job vacancy. GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners, directly engaged by our Talent Acquisition team, for specific searches. Unsolicited submissions will not be eligible for placement fees.We thank you for your interest. Only those selected for an interview will be contacted.Green Infrastructure Partners Inc. GIP, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.