Job Title

Our client is a growing family law practice seeking an experienced Paralegal & Office Manager to join their team. This is a dynamic, hands-on role that blends legal support with office operations, ideal for someone who enjoys variety, autonomy, and being a key part of a collaborative team.This position is a 15-month maternity leave coverage, with the potential for extension.While processes and procedures are in place, the environment remains entrepreneurial and evolving, perfect for someone who thrives in a fast-paced setting and enjoys bringing structure and efficiency to a busy practice.Key ResponsibilitiesAccounting & Financial ManagementManage trust and general accounting, including:Ensuring invoices are paid in a timely mannerPreparing trust cheque requisitions for client paymentsHandling intake and return of client trust fundsOversee client billing, payment plans, and account trackingLiaise with external accountant, including:Monthly trust reportingEnsuring accounts are accurate and up to dateOrganizing and uploading invoices to shared drivesPractice & Office ManagementManage calendars for three lawyers, including scheduling meetings, calls, and questioningsOversee file and time management across all mattersCoordinate courier deliveries and occasional mailingsSupport general office operations and workflow efficiencyClient & File ManagementAct as a key point of contact for clients, including:Managing expectations and timelinesRequesting and organizing financial disclosureOngoing client communicationHandle intake of new clients, including:Sending intake documents and retainer agreementsReceiving retainer fundsMaintaining accurate records in Clio ManageLegal Support (Family Law)Draft correspondence to clients and opposing counselPrepare and draft court documents, including:Statements of Claim, Defence, and CounterclaimDivorce documentsAffidavits and MIT materialsPrepare and maintain pleadings and financial disclosure bindersDraft first versions of separation and divorce agreementsPrepare exhibits and affidavits for filingFile documents with the Alberta Court of Justice, Court of Kings Bench, and Court of AppealQualifications510+ years of experience in family law (required)Strong experience with both legal support and office management responsibilitiesProficiency with Clio Grow/Manage and Microsoft OfficeSolid understanding of trust accounting and billing practicesHighly organized, detail-oriented, and able to manage multiple prioritiesComfortable working in a fast-paced, evolving environmentProactive, resourceful, and able to work independentlyWhy This Role?This is a unique opportunity to step into a high-impact role where youll be trusted to keep both the legal and operational sides of the practice running smoothly. Its ideal for someone who enjoys ownership, variety, and being an integral part of a growing team, with the potential for longer-term opportunity.If you enjoy family law and are looking to take the next step in your career, we would love to connect with you! Please send your resume, in confidence, to Shona Tischner at .At Urban Legal Recruitment, we value your privacy and ensure complete discretion throughout the process. We thank all applicants for their interest; however, only those selected for an interview will be contacted.