ABOUT MATCHACFOMatchaCFO is a fractional, AI-enabled COO, CFO, accounting, and data services firm based in Silicon Valley. We empower U.S.-based digital tech startupsfrom pre-Seed through Series Cwith full-stack financial operations, including FP&A, accounting, and data pipeline buildout. Were trusted advisors to founders navigating complex growth challenges, and we deliver modern, tech-forward services through streamlined processes and a remote-first team.Our global team is committed to high-quality execution, clear communication, and scalable processes. As an early team member, you will play a key role in supporting day-to-day operations as we grow.THE ROLE: OPERATIONS ASSISTANTWe are seeking a detail-oriented and reliable Operations Assistant to support internal and client-facing workflows.This role is execution-focused. You will help maintain organized systems, coordinate tasks across teams, and ensure processes run smoothly. It is well-suited for someone early in their operations career who is comfortable following structured processes and working in a fast-paced startup environment.This is a remote contract role with flexible hours (2040 hours/week).KEY RESPONSIBILITIESClient Operations SupportAssist with client onboarding and offboarding processes using established checklistsTrack tasks, deadlines, and deliverables across engagementsMaintain accurate records in shared tools (Google Drive, Sheets, Slack)Support coordination between accounting, FP&A, and data teamsMonitor shared inboxes and Slack channels to ensure timely responsesInternal Operations SupportMaintain and update internal documents, trackers, and process guidesFollow and execute standardized workflows across tools (QBO, Ramp, Gusto, etc.)Support data entry, file organization, and system hygieneAssist with basic reporting and status trackingProcess & SystemsAdhere to existing processes and best practicesFlag issues, delays, or inconsistencies to senior team membersSupport incremental process improvements where appropriateWHAT WE'RE LOOKING FORMindset & Working StyleDetail-oriented and organizedReliable and consistent in executionComfortable following structured processes and checklistsClear communicator in written and async environmentsProactive in flagging issues, but not expected to solve ambiguous problems independentlyCollaborative and responsive in a remote team settingSkills & Experience13 years of experience in operations, admin, or coordination roles (startup or professional services preferred)Familiarity with tools such as Google Workspace, Slack, and basic SaaS systemsStrong organizational and time management skillsComfortable learning new tools and systemsQualificationsBachelors degree or equivalent practical experienceBased in the U.S. preferred (time zone overlap with Pacific time is helpful)Why Join MatchaCFO?Exposure to high-growth startups and modern finance operationsFlexible, remote-first work environmentClear path to grow into more senior operations or finance rolesWork with a structured, process-driven teamReady to apply?If you enjoy structured work, staying organized, and supporting a high-performing team, wed like to hear from you.
Job Title
Operations Assistant