Job Title

Real-Estate Law Clerk Job Description:HBNG HOLBORN GROUPHBNG Holborn Group is a leading Canadian provider of independent investment and real estate management expertise.We have over 30 years of history as an experienced developer and builder of industrial property, commercial property, municipal infrastructure, institutional buildings, and residential lands. Based in Vaughan, and servicing all of Canada, HBNG Holborn Group is truly a leader in the land development industry.HBNG Holborn Group is comprised of several entities that contribute to our real estate investment, asset management and property management interests, making us a full-service development company. We have extensive retail, office, industrial and residential holdings.The Real Estate Law Clerk In-House plays a critical role in supporting the companys pre-construction, interim occupancy, and final closing processes for low-rise and high-rise residential developments across Ontario. Operating within a fast-paced builder environment, this role manages high-volume transactional workflows and ensures accuracy, compliance, and coordination between legal, sales, construction, finance, and customer care teams.Key Responsibilities:1. Pre-Construction & Sales SupportReview and prepare Agreements of Purchase and Sale (APS) for new low-rise and high-rise developmentsCoordinate with the sales team on project launches, pricing updates, amendments, and incentive programsTrack purchaser conditions, rescission periods, and contractual milestonesPrepare APS summaries and maintain accurate purchaser filesSupport documentation flow between internal teams and external legal partners2. Interim Occupancy (High-Rise)Prepare and issue occupancy closing notices and related documentationLiaise with purchasers, their solicitors, and lenders regarding occupancy timelines and requirementsManage occupancy fee schedules, interest calculations, and builder adjustmentsRespond to occupancy-related inquiries in collaboration with customer careEnsure compliance with interim occupancy regulations and internal procedures3. Final Closings (Low-Rise & High-Rise)Coordinate with external counsel to ensure smooth and timely closingsCommunicate with purchasers and lenders to satisfy closing conditionsTrack condominium registration milestones and turnover requirementsAssist with key release logistics and post-closing mattersSupport issue resolution related to final closing documentation4. Internal Coordination & Project SupportMaintain detailed closing schedules across multiple developmentsCollaborate with finance, construction, legal, and customer care teamsAssist with Tarion submissions, occupancy reporting, and warranty documentationSupport workflow improvements and process standardization initiativesEnsure accurate internal reporting and file trackingQualifications & ExperienceMinimum 35 years experience as a real estate law clerkExperience in a residential developer/builder environment or law firm specializing in new-build transactions strongly preferredStrong knowledge of Ontario new-home processes, including:Tarion Warranty ProgramBuilder adjustments and statements of adjustmentsInterim occupancy requirementsCondominium registration processesProven experience managing high-volume closing transactionsKnowledge of Newstar would be an asset.Technical SkillsTeranet / TeraviewMicrosoft Office SuiteInternal CRM or transaction management systemsCore CompetenciesExceptional organization and time managementAttention to detail and accuracy under pressureStrong communication and stakeholder coordinationAbility to manage competing deadlinesCollaborative, team-oriented mindsetProblem-solving and process improvement focusWhat you can expect from us:A great work experience.An environment that focuses on Values, Integrity, Respect, Trust, Honesty, Fairness and Loyalty.We promote a collaborative environment where you will be challenged to learn and do. We promote team spirit. Industry and project required training.A focus on safety, health and wellness including a company paid lunch.