Job Title

Position: Receptionist Job Type: Full TimeLocation: Okotoks, ABOverall Statement of Responsibility:TheThe Receptionist is responsible for providing superior customer service to co-workers, callers, and visitors to the Okotoks office. This position includes responsibility for reception/general clerical support; shipping/receiving; facilities administration; special office projects including support to GuestTek and all of its subsidiaries/businesses . The ideal candidate thrives in a fast-paced shared service environment, demonstrates strong multitasking abilities, and delivers a consistently professional experience.Key Responsibilities: Reception/General ClericalHandle switchboard phone system, screen, and direct all incoming calls Greet and direct visitors to the office.Schedule meeting room bookings, arrange coffee and lunches etc.Provide clerical support to executives and managers when needed. Assist HR and Marketing with all eventsMaintain employee contact lists.FinanceCoordinate and process fuel sales transactions, including collecting payments and maintaining accurate records. Prepare and reconcile daily cash receipts and ensure timely deposit of funds in accordance with company procedures. Process and prepare deposits, including operating the deposit check scanner to ensure accurate and timely recording of payments.Maintain accurate financial documentation and filing systems, ensuring all records are organized and audit-ready.Shipping/Receiving Collect and distribute mail, manage postage meter operation, handle incoming and outgoing courier packages.Drop outgoing mail in post boxEnsure all shipping documents are correctly completed.Review courier invoices.HR Support Support HR with coordination of employee tenure gifts and recognition programs. Assist in planning and executing internal events and celebrations.Help organize logistics for company events, including setup, communication, and vendor coordination. Marketing & Executive SupportProvide administrative and coordination support to the Marketing Department as needed. Assist Executives with scheduling, meeting coordination, and documentation support. Help coordinate logistics for presentations, meetings, and stakeholder engagements.Facilities AdministrationOrder office supplies, including pantry suppliesConduct supply inventories and audit vendor invoices and deliveries for accuracyHelp with assignment and maintenance of office furnishingsWork with department managers/IT team to ensure offices/desks are prepared if needed, and equipment shipment is delivered/received.Tidy and maintain stationary room, meeting rooms and kitchens.Other duties as assigned.Qualifications: Must have a minimum of 1-2 years experience in Reception and Office administration.Must have strong experience with shipping internationally via courier. Intermediate to senior skills in Microsoft Word, Excel, and Outlook.Personal Attributes: Excellent written and verbal communication skills.Strong organizational skills.Professional, outgoing, energetic.Flexible and adaptable.Detail oriented.Ability to work under pressure in a fast paced environment