Job Title

Planning & Procurement Coordinator (Distribution Centre)Role OverviewThe Planning & Procurement Coordinator is responsible for supporting the end-to-end planning and execution of forecasting, inventory management, purchasing, and production-related activities within the Distribution Centre.This role ensures that demand signals, procurement activities, system parameters, and operational workflows are accurate, aligned, and executed with discipline, enabling reliable product availability, efficient warehouse operations, and strong inventory integrity.The position operates at the intersection of forecasting, MRP/DRP-driven planning, purchasing, and production scheduling, with a strong emphasis on execution, system accuracy, and cross-functional alignment.Values & Operating PrinciplesAt the core of this role is a commitment to how work is performednot just what is delivered. The Planning & Procurement Coordinator is expected to operate in alignment with our core values and operating philosophy:CuriositySeeks to understand the drivers behind demand, inventory, and system outputs Identifies root causes and opportunities for improvement RespectWorks collaboratively across functions, valuing input from operations, customer service, suppliers, and leadership Communicates clearly and professionally AgilityResponds effectively to changing demand, supply constraints, and operational realities Adjusts plans while maintaining discipline and control FearlessnessAddresses data inaccuracies, process gaps, and inefficiencies directly Takes ownership of issues and drives resolution TeamworkActs as a connector across departments to ensure alignment between planning, procurement, and execution Prioritizes overall business success over individual activity Operating ExpectationsA days work in a day Transactions, decisions, and follow-ups are completed in a timely and disciplined manner System-first mindset The ERP system is the source of truth; work is executed through proper processes, not workarounds Safety is how we work All activities are planned and executed in alignment with safety standards Core Accountabilities1. Forecasting & Demand PlanningResponsibilitiesMaintain and refine demand forecasts using system tools (e.g., Netstock or equivalent) Analyze historical consumption patterns, customer activity, and business inputs Identify forecast variances and implement corrective adjustments Collaborate cross-functionally to validate assumptions Core Delivery Expectation Establish a reliable forward-looking demand signal that drives all downstream planning and procurement decisions. Success is achieved when demand is anticipated with minimal volatility, enabling proactive operations.2. Inventory Planning (MRP / DRP Execution)ResponsibilitiesExecute replenishment plans using MRP and DRP methodologies Maintain planning parameters (min/max, safety stock, lead times, reorder points) Monitor and balance inventory levels against demand patterns Align inventory positioning across locations where applicable Core Delivery Expectation Ensure that inventory is positioned correctly across time and location, balancing availability with working capital efficiency. Success is achieved when system-driven planning reduces manual intervention and firefighting.3. Purchasing & Supplier CoordinationResponsibilitiesExecute purchasing activities for raw materials and finished goods Generate and manage purchase orders based on planning requirements Monitor supplier performance (lead time, fill rate, accuracy) Expedite or adjust orders in response to changing conditions Core Delivery Expectation Translate planning signals into committed and reliable supply, ensuring continuity of operations. Success is achieved when supplier performance consistently supports service and operational needs.4. Production & 3rd Party SchedulingResponsibilitiesDevelop and maintain production and filling schedules aligned to demand and inventory targets Coordinate with third-party vendors to confirm capacity and timelines Ensure materials are available ahead of scheduled production Adjust schedules dynamically based on demand and supply changes Core Delivery Expectation Ensure that planned demand is converted into executable production output efficiently and predictably. Success is achieved when production flows with clarity and minimal disruption.4A. Production Planning, Tracking & CommunicationResponsibilitiesDevelop structured production schedules by product category, aligned to demand and inventory strategies Track all production orders to ensure: No order is missed All deviations are identified and intentionally managed Maintain visibility of: Planned vs. actual production Open and in-progress orders Constraints and delays Align daily priorities with the Distribution Centre Operations Manager Provide structured communication: Daily updates on execution priorities Weekly summaries on performance and risks Monthly insights on trends and improvement opportunities Escalate issues impacting service levels, efficiency, or cost Core Delivery Expectation Establish full visibility and control over production execution, ensuring all work is completed or intentionally rescheduled. Success is achieved when nothing is missed, and all production activity is clearly tracked and communicated.5. Master Data & System IntegrityResponsibilitiesMaintain accurate ERP data, including BOMs, item master data, supplier data, and planning parameters Ensure system data reflects operational reality Support governance and documentation of system processes Audit and correct discrepancies proactively Core Delivery Expectation Protect the integrity of the system as the single source of truth. Success is achieved when data is accurate, trusted, and eliminates the need for workarounds.6. Order, Transfer & Administrative ExecutionResponsibilitiesExecute system transactions including receiving transfers and purchase receipts Coordinate with accounting to ensure timely and accurate receiving Follow established workflows and process controls Maintain visibility over open transactions Core Delivery Expectation Ensure timely and accurate transaction execution, aligning system records with physical activity. Success is achieved when there are no delays, discrepancies, or incomplete workflows.7. Inventory Control & AccuracyResponsibilitiesSupport cycle counts and inventory validation programs Investigate discrepancies and identify root causes Reinforce adherence to transaction processes Support corrective actions to improve accuracy Core Delivery Expectation Ensure that inventory records consistently match physical inventory. Success is achieved through high accuracy and elimination of recurring issues.8. Cross-Functional CoordinationResponsibilitiesCollaborate with operations, customer service, purchasing, and accounting Communicate priorities, risks, and constraints clearly Align planning outputs with operational execution Support coordinated issue resolution Core Delivery Expectation Ensure alignment across the business, enabling coordinated and efficient execution. Success is achieved when communication is clear and operations function as an integrated system.9. Continuous Improvement & Operational DisciplineResponsibilitiesIdentify opportunities to improve planning, procurement, and system processes Support implementation of process improvements Reinforce disciplined execution of workflows Contribute to increasing planning maturity Core Delivery Expectation Drive continuous improvement in capability and efficiency, reducing reliance on manual intervention. Success is achieved when processes become more scalable and reliable over time.10. Safety & Values AlignmentResponsibilitiesOperate in compliance with all safety standards and procedures Support safe planning and execution of all activities Demonstrate company values in all interactions Core Delivery Expectation Ensure that performance is achieved safely and in alignment with company values. Success is achieved when safety and culture are consistently reinforced through daily actions.Key Performance Indicators (KPIs) KPI Objective Forecast Accuracy Continuous improvement trend Stockout Rate Maintain low and controlled levels Inventory Accuracy >98% Supplier Performance Lead time and fill rate adherence Production Schedule Adherence >95% Purchase Order Accuracy High accuracy and timeliness Backorder Aging Timely resolution Qualifications & ExperienceEducation & TrainingPost-secondary education in Supply Chain, Operations, or related field preferred APICS certification or training (CPIM/CSCP) strongly preferred Experience3+ years of experience in: Inventory planning Purchasing or replenishment Warehouse or operations coordination Experience working within an ERP system required Skills & CompetenciesWorking knowledge of: MRP and DRP principles Inventory and procurement processes Strong attention to detail and data integrity Ability to manage multiple priorities in a fast-paced environment Effective communication and coordination skills Proficiency in Excel and ERP systems Closing Positioning StatementSuccess in this role will be defined by the ability to ensure that forecasting, procurement, production scheduling, system data, and operational execution are consistently aligned, enabling efficient operations, reliable service levels, and strong inventory control.