Job Title

Position SummaryThe Payroll Team Lead is responsible to ensure that the payroll and benefits transactions for all hourly, salary, part time union/non-union employees are processed within established deadlines and follow payroll policies and requirements. Payroll team services the construction, property management, and hospitality divisions of the business. The Payroll Team Lead will work closely with and may also assist the Human Resources team.Position ResponsibilitiesAccurately prepare semi-monthly Payroll in accordance with company and regulatory requirements for 200+ employees. payroll involves 10 legal entities in Canada (BC, ON, AB) and US (Colorado), with hourly, salaried and contract employees (some with collective agreements)Review payroll pre-processing reports to ensure accuracy of all information, follows-up on and resolves discrepancies with appropriate staff in a timely mannerReview post-payroll reports for accuracyAccurately review payrolls prepared by administrator:weekly payroll for hourly unionized employees in Ontariobi-weekly and semi-monthly payrolls for hourly and salaried employees in BCManage timelines for payroll processing, monthly and quarterly reconciliations of WCB, WSIB, Union Dues, RRSP and Benefits processingManage payroll related payments on semi-monthly basis through cheque processing or other authorizations, as prepared by administratorOversee and process:manual/off-cycle pay runs as required, terminations (ROEs and vacation pay outs)RRSP reconciliations and contribution paymentsvarious regulatory reporting, including ROEs, WCB, WSIB remittances, wage garnishments, employment verification requests and government assistance reconciliationsyear end reporting and tax forms (T4, T2200s, RL1, W-2, etc.)special payrolls including benefit and year-end adjustmentsCoordinate payroll deadlines with other departments, for payroll or payables processingProcess complex allocation reports that feed into payroll journal entries and monthly accruals on a timely and accurate basisEnsure payroll allocations between projects or business units are accurate and in line with feedback from accounting, project and property managersAnalyze for reasonableness of expense allocations given budgets provided, and recognize for payroll changes to impact cost allocationsResponsible for the coordination efforts between Finance, HR, and other departmental accounting teams to ensure proper flow and maintenance of payroll changesEnsure proper authorization and adherence to company policies including compliance with federal/state/local regulations for any changes to be made to employee recordsResponsible for accurate tax payment for all payroll activities which requires a thorough understanding of all compliance regulations for:Canada: federal, provincial tax agenciesUS: federal, state and municipal tax agenciesAbility to identify and resolve escalations or complex issues with strong emphasis on associated patterns, trends, and root cause analysisSupport formal internal and external audits, and understands legislated requirements pertaining to suchSupport and provides investigation on regulatory and compliance issuesRequire strong documentation skills as SOPs must be maintained regularlyIdentify possible process improvementsKeep up with payroll regulations, government programs, and recommends on initiativesVarious other duties and responsibilities as assignedExperience & QualificationsEducation: PCP designation; CPM enrolment is welcomed. Bachelors Degree or diploma in Accounting or Finance is a plusExperience: 5-7 years of full cycle payroll experience in a computerized payroll environment is required, experience with collective agreements an assetExcellent knowledge of standard payroll principles/practices and legislative requirements and collective agreements, applying payroll expertise and analytical ability to resolve problemsAbility to maintain confidentiality and exercise extreme discretionAbility to use initiative and self-managing skills to work independently with minimal direction, keep up to date with current/pending payroll regulations, and respond effectively to issues that ariseAnalytical strengths to perform a variety of manual payroll related calculations (e.g., severance, pensions, retroactive payments)Excellent verbal communication and written communication skills to respond to a range of inquiries to clarify payroll related processes and procedures and the application of policies and payroll related legislation and to discuss and resolve discrepancies in payroll documentsAbility to effectively collaborate with all levels of the business and develop/sustain cooperative working relationships with internal staff, vendors, and external contactsAbility to allocate time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands, be efficient to address competing priorities and adapt to new ideas and constant changes. Keen focus on producing accurate and high caliber workAbility to manage others support and coach supporting administrators in the payroll function, and coordinate timelines as necessary to drive deliverables to completionOpenness to improve on, or suggest new processes, and flexibility during change managementStrong organizational and problem-solving skills, analytical and detail orientedAbility to work effectively across time zonesComputer Skills: Proficient with various computerized payroll systems, and MS Office software including excel. Experience with Payworks, Paychex and Bamboo are an assetAdditional InformationThis is a full-time salaried position with the hours of work between 8:30 am - 5:00 pm, Monday through Friday, and is in downtown Vancouver. 1 day of flexibility after probation and trainingCompensation: 85,000-95,000 with 3 weeks vacation and extended healthcare benefits