Job Title

Why Work for Toronto Foundation for Student Success (TFSS): Toronto Foundation for Student Success (TFSS) helps mitigate poverty issues that prevent children from thriving at school. We work with school communities, partners, governments, donors, and other organizations, to provide safe and inclusive programs that support students in underserved communities We believe that if we improve the health and well-being of our children, they will do better in school. And, if they do better in school, they will have a better future. TFSS is recognized by Charity Intelligence Canada as one of the Top 10 Impact Canadian Youth Charity, and among the Top 100 Highest Rated Canadian Charities. You will be part of a thriving organization that truly makes a direct, positive impact on the lives of children and youth across Toronto. The Opportunity Our HR team is growing! We are looking for a highly organized and motivated HR Coordinator to provide administrative and coordination support across all HR functions. Reporting to the Senior Manager of HR, this role supports the day-to-day delivery of HR services, including recruitment, onboarding, employee records management, training administration, and compliance. The HR Coordinator ensures accurate record keeping, supports employee lifecycle administration, and helps maintain key HR systems and processes. This role also contributes to process improvements and supports HR projects, ensuring efficient and consistent HR operations across the organization. Duties and Responsibilities: Provide day-to-day HR support across all HR functions, including recruitment, onboarding, offboarding, training, records management, compliance, employee relations matters and HR administration. Assist with full-cycle recruitment, including job postings, pre-screening, interview scheduling, candidate selection, reference checks and onboarding activities, ensuring proper documentation is maintained. Assist with drafting employment contracts for program staff and coordinate execution through DocuSign. Support onboarding coordination for new hires, ensuring completion of required documentation. Ensure employee training is completed and maintain user profiles in the Learning Management System. Assist with updating training content to reflect legislative requirements. Maintain and track Police Record Check (PRC), TDSB clearance records and annual offence declaration, ensuring all staff meet required compliance standards. Track employee training hours and related police record reimbursements and submit to payroll for processing. Monitor employee work permit status, follow up on renewals or extensions. Support HR data tracking and reporting by maintaining accurate data in HRIS and generating insights to inform decision-making. Maintain and update organizational charts and job descriptions to reflect current roles and responsibilities. Maintain the HR Hub to ensure information is current and accessible. Maintain health and safety records and documentation, provide admin support for incident reporting, and assist with health and safety initiatives. Identify opportunities to improve HR administrative processes and tracking systems. Assist with HR projects and other relevant duties as assigned. Education, Experience, Skills and Requirements Min. 23 years of experience in an HR coordination or administrative role Post-secondary education in Human Resources or a related field Equivalent combination of education and experience will be considered CHRP designation or working towards it is preferred Proficient in MS Office 365 (Word, Excel, Outlook, PowerPoint and SharePoint) Strong written and verbal communication skills Highly organized with strong attention to detail Ability to handle confidential and sensitive information with discretion Ability to manage multiple tasks and meet deadlines Strong judgment and ability to work independently Experience in a not-for-profit environment is an asset Occasional travelling to programs, off-site meetings and events is required Please note that as a condition of employment, the successful applicant must complete a Criminal Record Check with Judicial Matters. How to Apply If you are interested in applying for this position, please email your resume and cover letter to . In your cover letter, tell us why you want to join our team and how you will help us make a brighter future for children and youth across our city. This job posting is for an existing vacancy. While we thank all applicants for their interest, only those selected for an interview will be contacted. TFSS is committed to a policy of access and equity in its hiring practices. If you require accommodation during any stage of the recruitment process, please let us know when contacted. To learn more about who we are and what we do, please visit our website at .