Job Title

Position Overview The VGCA Accounting Shared Services Centre provides essential backoffice accounting functions for multiple VW Group Companies including Volkswagen, Audi, Bentley, Lamborghini, ADMT, CARIAD, Factory Production, and Electric Vehicle Infrastructure. The AP Business Inquiry Specialist is responsible for timely responses addressing vendorrelated inquiries and business owner rejections, in accordance with corporate policies and procedures effectively and efficiently for Volkswagen Group Canada Accounting shared services. In addition, this role is also responsible for ensuring monthly reconciliations and actions are taken for aged items. Key Responsibilities Monitor Accounts Payable inquiry email inboxes and serve as a primary point of contact for vendor and employee inquiries by independently researching, analyzing, and resolving issues in a timely, accurate, and professional manner. Support the Vendor Master team by independently responding to vendorrelated inquiries, performing bank verifications in accordance with internal controls, and saving vendor onboarding packages. Identify, track, and communicate invoice discrepancies, including clearly defined actions and resolution requirements. Download, prepare, and analyze purchase order (PO) reports to address and resolve complex return and discrepancy issues. Review, correct, and reset failed payments to enable accurate reprocessing. Review and action all check exceptions, including positive pay issues, stop payment requests, and check voids. Perform monthly reconciliations for assigned AP accounts, proactively identifying aged, highrisk, or unusual items and driving resolution through followup and escalation. Prepare monthly stock order invoice review file for AP Manager, Vendor Master & Disbursements review and subsequent payment release. Prepare and distribute monthly unposted invoice listings with explanations for controlling accrual considerations. Prepare and distribute monthly invoice rejection reports for controlling. Prepare DIP aging report, including followups and reminders to approvers to support timely invoice processing in accordance with supplier terms. Perform GR/IR reconciliations for trade invoices by analyzing vendor accounts against goods receipts; collaborate with vendors and internal stakeholders to resolve discrepancies; and partner with controlling to assess and recommend writeoff or adjustment actions when required. Provide vendors and dealers with access, reference guides, and direction for using the thirdparty payment portal to obtain remittance details. Identify and communicate opportunities for process improvement, with a continuous focus on automation, accuracy, and efficiency. Ensure all process documentation and desk procedures are prepared, tested, and maintained in a centralized repository. Participate in accounts payable projects, system enhancements, and testing, providing subjectmatter feedback and support. Perform other related duties as assigned. Qualifications Formal Education and Experience Bachelor''s degree or diploma in Business Administration or related discipline; 2+ years of relevant experience in AP Department within a large organization. Proven ability to manage and prioritize large volumes and multitask. Proficient in Microsoft Office Products (experience in use of Outlook, Word, and Excel). Excellent customer service skills - ability to communicate clearly and professionally. Excellent organizational skills. Excellent attention to details. Positive attitude and able to work effectively within team environment. Focus on process optimization and improvement. Work Flexibility This position is hybrid. Availability for occasional travel, as per business requirements. Benefits Fulltime employees of Volkswagen Group Canada, Inc. enjoy these benefits: Health Insurance Coverage: Comprehensive health, dental, and visioncare, including a flexible plan to ensure employees and their families have access to quality healthcare tailored to their needs. Health Spending Account: Extra support for your wellness needs. Compensation: Recognition of individual contributions and share of company success through our Merit Program, fostering a payforperformance culture. Vehicle Leasing and Purchase Programs: Employees and eligible family members can lease vehicles annually at discounted rates, providing convenience and cost savings. Work Environment: Facility design fosters creativity and productivity, supporting an empowering hybrid work environment (where applicable) for optimal performance. Volunteer Days: Opportunities to support meaningful charities aligned with our values and social responsibility. Company Designated Holidays: Specific company holidays in December are reserved for celebrations. Wellness Programs: Initiatives such as discounted gym memberships and mental health resources support physical, mental, and emotional health. Employment Equity Statement Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability or any other characteristic protected by federal, provincial, or local laws. Accessibility Statement Volkswagen Group Canada Inc. is committed to accessibility and inclusive hiring. We welcome and support applicants with disabilities through every stage of the recruitment process. If you require an accommodation at any pointsuch as for an interview, assessment, or applicationplease notify your recruiter or email us in advance at . Well work with you to arrange reasonable accommodation to meet your needs. Job ID: 25073 Location: Ajax, ON, CA, L1S 7G7 Department: Financial Services and Insurances Career Level: Entry Level Working Model: Fulltime Contract Type: Unlimited Remote Working: According to company policy Posting Date: Apr 20, 2026 #J-18808-Ljbffr