Job Title

Applied Pharmaceutical Innovation (API) brings lifesaving research to the real world by helping life science innovators bridge the gap between academic research and commercial product development. We are driven, compassionate, and laserfocused on making a dramatic positive impact with everything we undertake. When you join API, you are part of a rapidly growing team that is creating collaborative opportunities to commercialize Canadian life sciences discoveries, increasing the amount of commercial research and development in the country, and supporting Alberta as a key pillar in Canadas life sciences sector. API is looking for an enthusiastic, professional, selfstarting and independent Executive Office Coordinator who can handle a vast and varied range of tasks. This position requires fulltime onsite presence. Key Responsibilities Front Desk and Visitor Services Serve as the first point of contact for visitors, ensuring a welcoming and professional office environment. Answer and direct telephone and email inquiries. Greet, coordinate, and direct service providers contracted to support the office. Office Operations Maintain office amenities, including the cappuccino bar, selfserve food station, kitchen, and common areas. Manage incoming and outgoing mail, courier packages, and deliveries. Oversee the care and maintenance of office plants. Liaise with building operations staff to submit and track maintenance requests. Meetings, Events & Hospitality Work independently and with the Program Activation team (where applicable) to assist with the setup, coordination, execution, and breakdown of meetings and events, including occasional work outside regular business hours. Manage meeting room bookings, Joan devices, and provide basic support for meeting room technology. Tenant & Subtenant Relations Coordinate and prepare office and cubicle spaces for new team members. Act as the primary point of contact for subtenants and coordinate shared office/cubicle space. Administration & General Support Provide administrative support to the Manager, Executive Office. Complete other assorted tasks and errands as assigned. Perform a variety of general administrative duties as required. Provide general administrative support to the HSE department. Qualifications Education High School Diploma is required. Completion of a postsecondary education is an asset. Experience Minimum 23 years experience working in the service industry or as an administrative assistant. Hospitality, event planning, tour hosting, or service roles (e.g., hotel concierge, server, hostess) are considered an asset. Personal Competencies Proficiency in Microsoft Office and Adobe is required. Excellent communication, organizational, interpersonal, timemanagement and problemsolving skills. High level of emotional intelligence and solution oriented. Ability to work well independently and within a team environment. Working Conditions Required travel between Edmonton API sites. This position requires you to be on site. Valid Class 5 Drivers License is preferred. MondayFriday 9:00am5:00pm Benefits Comprehensive Health Coverage: Premiums are 100% covered for employees and dependents. Retirement Savings: RRSP Matching Program up to 13% of base salary. Professional Development Opportunities: Access to training programs, workshops, conferences, and certifications. Collaborative and Inclusive Environment: Inclusive work environment that values and respects individuals from all backgrounds. Generous Paid Time Off: PTO policy including vacation days, medical/personal days, and holidays. Green Transit Allowance: Eligibility to enroll in a green transit program promoting environmentally friendly modes of transportation. Our team, clients, and stakeholders come from a variety of backgrounds. In recruiting for our team, we welcome the unique contributions that all people bring to the workplace in terms of varied lived experiences, education, culture, gender, race, sexual orientation, religious or ethnic background, neurodiversity, and cognitive and physical ability. #J-18808-Ljbffr